Dechert LLP
Talent Operations Assistant, EMEA
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GENERAL SUMMARY
Reporting to the Global Talent Operations Director, the Talent Operations Assistant will provide essential administrative and operational support across the Talent Team’s Advisory, Recruiting, Total Rewards and Development functions. The role requires strong organisational skills and a commitment to confidentiality.
KEY RESPONSIBILITIES
- Data Management: Perform data entry and updates in Workday and VI systems, ensuring accuracy and consistency.
- Inbox Support: Monitor and respond to various Talent team shared inboxes, responding to or escalating issues as needed.
- Employment Processes: Support pre- and post-employment processes, including background and conflicts check processing, exit interview scheduling, and reference checks.
- Invoice & Agreement Processing: Process invoices and vendor agreements in compliance with firm policies.
- Administrative Support: Provide general administrative assistance to all Talent departments, including document preparation, record maintenance, and logistics for various programs.
- Confidentiality: Handle sensitive employee and candidate information with the utmost discretion and professionalism.
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EXPERIENCE
- 0-2 years of administrative experience, ideally in a client service capacity.
- Bachelor’s degree or equivalent experience preferred.
- Experience working in a global or EMEA-focused role.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Familiarity with scheduling tools and processes.
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KNOWLEDGE, SKILLS AND ABILITIES
- Interest or experience in Human Resources, Recruiting, or Professional Development.
- Strong organizational skills and attention to detail.
- Excellent communication skills, both written and verbal.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Familiarity with Workday, VI or similar HRIS systems is a plus.
This job description is intended to provide an overview of the role, and is not an exhaustive list of tasks and responsibilities.
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