Wise May Ltd
Team Assistant
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About the Role
Wise May are looking for a Team Assistant to join a friendly Financial firm based in the City. This is a great opportunity to provide extensive administrative support alongside the EA's to the Investment team and wider business support.
This is a full-time and permanent position with a hybrid working arrangement, working the hours of 9am - 5:30pm.
Team Assistant Duties
- Supporting the Executive Assistant to the CIO and Investment Managing Directors, taking ownership of delegated responsibilities and contributing to the effective operation and success of the Investment team.
- Providing comprehensive diary management support to the Investment Team.
- Organising complex travel and accommodation arrangements.
- Responding to emails on behalf of Investment team members, where required.
- Coordinating authorised wet ink and electronic signatures.
- Managing document administration, including filing, scanning, and document control.
- Coordinating Investment team communications and helping maintain engagement across the wider function.
- Supporting operational, administrative, project-related, and stakeholder activities as required.
- Organising and supporting internal and external events, including team away days, site visits, lunches, charity events, and seasonal activities.
- Providing general administrative support and assistance with ad hoc tasks across the office and wider team.
- Acting as an additional point of contact during colleagues' absence and providing reception/front-of-house cover as required.
- Attending and contributing to team meetings when required.
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Team Assistant Skills Required
- Previous Office Assistant or Administrative experience.
- Strong academic background, educated to A-Level and above.
- Excellent computer skills - Including the use of Microsoft Office proficiency (Word, Excel, PowerPoint, Outlook, Teams and SharePoint).
- Highly organised, efficient, and self-motivated, with excellent time management skills.
- Strong ability to manage multiple priorities in fast-paced environments and meet tight deadlines.
- Excellent written and verbal communication skills, with the ability to build relationships at all levels.
- Trusted to handle confidential and sensitive information with discretion and professionalism.
- Strong problem-solving skills, adaptability, and flexibility in response to changing priorities.
- Collaborative and positive team player who works effectively with peers and cross-functional stakeholders.
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Company Benefits
- Working with a supportive, warm, and friendly team.
- Annual Discretionary bonus.
- 25 days annual leave excluding bank holidays.
- Life Cover (death in service).
- Pension – 5% employers’ contribution, 4% employee contribution.
- Private Medical Insurance.
- Annual Season Ticket Loan.
- Cycle to work scheme.
- Eye Care Vouchers.
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