Newmark UK
Team Assistant – 12 Month Contract
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Contract: 12-month fixed-term contract only
Working pattern: Full-time, Monday to Friday, with 3 days per week based in the office
Hours: 9:00am – 5:30pm
Ideal start date: 5 October 2026
About the role
We are looking for an organised, proactive and personable Team Assistant to join our Planning & Development team at Newmark, based in our Mortimer Street office.
This is an excellent opportunity for someone who enjoys working in a busy, professional environment and is looking to provide high-quality administrative and organisational support to a collaborative team.
Please note: this is a 12-month fixed-term contract and is intended to be for one year only. The successful candidate will be required to work five days per week, Monday to Friday, with three days each week working from our Mortimer Street office.
Key responsibilities
- Providing day-to-day administrative and organisational support to the Planning & Development team
- Managing diaries, arranging meetings and coordinating appointments
- Organising internal and external meetings, including room bookings and refreshments where required
- Assisting with preparation of documents, presentations, reports and correspondence
- Coordinating travel arrangements and expenses
- Maintaining accurate records and team information
- Assisting with team events and other administrative requirements
- Supporting the wider team with ad hoc projects and tasks as required
- Acting as a professional and welcoming point of contact for colleagues, clients and external contacts
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About you
We are looking for someone who is:
- Highly organised, reliable and able to manage multiple priorities
- Proactive, with a positive and can-do approach
- Confident communicating with people at all levels
- Detail-oriented and able to produce accurate, high-quality work
- Comfortable working in a fast-paced professional environment
- A strong team player who is happy to take ownership of tasks
- Discreet and professional when handling confidential information
- Proficient in Microsoft Office, particularly Outlook, Word and PowerPoint
- Previous experience in an administrative or team assistant role would be advantageous
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Working arrangements
This is a full-time, 12-month fixed-term contract only, with an ideal start date of 5 October 2026.
The role is based on a Monday to Friday, 9:00am–5:30pm working week. The successful candidate will be expected to work three days per week from our Mortimer Street office, with the remaining two days able to be worked remotely in line with the team's working arrangements.
This role is specifically a one-year contract and should not be considered a permanent position.
Agency & Third-Party Introductions
Newmark does not accept unsolicited introductions, referrals or candidate submissions from recruitment agencies, intermediaries or any other third parties in relation to this vacancy. Any such introduction or submission made will be deemed unsolicited and will not give rise to any obligation, liability or entitlement to payment of any fee, commission or other remuneration whatsoever, irrespective of whether the candidate is subsequently considered, interviewed, appointed or engaged by Newmark.
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