Hays
Team Assistant
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Your New Company
A well-established and highly respected organisation is looking to recruit an Executive Team Assistant to support senior leadership within a fast-paced corporate environment. This is a unique opportunity to work closely with executive stakeholders, providing critical support that enables the smooth day-to-day running of the business and its leadership team.
Your New Role
As Executive Team Assistant, you will provide high-level administrative and operational support to senior executives, ensuring effective coordination, communication, and delivery across the executive office.
Key responsibilities include:
- Managing complex executive diaries, coordinating meetings across multiple stakeholders, priorities, and time zones.
- Organising internal and external meetings, including agendas, presentations, meeting materials, and follow-up actions.
- Arranging travel, accommodation, itineraries, and expense management.
- Preparing reports, presentations, meeting notes, and executive correspondence.
- Supporting leadership meetings, company events, and executive off-sites.
- Tracking actions, deadlines, and key deliverables, ensuring timely completion.
- Acting as a key liaison between senior leaders, employees, and external stakeholders.
- Maintaining confidential records and handling sensitive information with discretion.
- Providing office coordination and operational support where required.
- Anticipating challenges and proactively resolving scheduling and administrative issues.
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What You'll Need to Succeed
To be successful in this role, you will have:
- Previous experience supporting senior executives in an Executive Assistant or similar role.
- Exceptional organisational skills with the ability to manage multiple priorities effectively.
- Strong communication skills, both written and verbal.
- Excellent attention to detail and a proactive approach to problem-solving.
- Advanced Microsoft Office and Teams skills, including diary and calendar management.
- Experience coordinating complex schedules, meetings, and travel arrangements.
- The ability to build strong relationships with stakeholders at all levels.
- A professional and discreet approach when handling confidential information.
- Experience supporting leadership teams, board-level stakeholders, or working within a fast-paced corporate environment would be advantageous.
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What You'll Get in Return
- Opportunity to work closely with senior leadership and key decision-makers.
- Exposure to strategic business initiatives and executive operations.
- A varied and fast-paced role with significant responsibility.
- Competitive salary and benefits package.
- Hybrid working arrangements and a supportive team environment.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job, you accept the T&C's, Privacy Policy, and Disclaimers which can be found at hays.co.uk.
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