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Key Responsibilities
- Diary management including arranging meetings, booking time in calendars, and liaising with multiple departments, stakeholders, and suppliers
- Arranging travel and accommodation using bespoke booking systems
- Processing invoices and purchase orders and expenses using internal finance systems
- Managing the internal leave tracking system including setting up new users and maintenance
- Assisting with planning and delivering team events
- Taking meeting notes / minutes
- General administration duties for the department including purchasing office/technical equipment when required
- Support and maintenance of key social media and marketing channels including the Content Services website
- Providing administrative support to the Heads of Department
- Support and assistance in providing Monthly Stats and Financial Reporting to Finance
- Planning and arranging work experience students, creating agendas, and completing the relevant forms for HR before they arrive
- Monthly reports on the department, with the aim to update the wider CS&D
- Project support on the Content Library’s Digitisation programme
- Assisting the teams with operational tasks, such as timecode capture, archive research tasks, and metadata enrichment
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Skills You’ll Need (minimum Criteria)
- Diary Management: Proven track record in complex diary management, scheduling, and managing conflicting priorities
- Google Workspace: High proficiency across Google Workspace apps (Docs, Sheets, Slides, Gmail, and Calendar)
- Minute-Taking: Experience in accurate minute-taking and tracking follow-up actions for key meetings
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Other Things We’re Looking For (key Criteria)
- Excellent organisational skills
- Excellent communication skills
- Discretion and sensitivity is essential
- Ability to work accurately under pressure
- Good attention to detail
- Computer literate and keen to use new technology
- Enthusiasm to learn
- Someone who is motivated, proactive, and a team player but also able to work on their own initiative
- Personable, friendly, and confident
- Adaptable
- Ability to develop strong working relationships at all levels across ITV and externally
- Ability to communicate with stakeholders at all levels of the business
- Can work seamlessly across multiple tasks/project simultaneously
- Understanding of video formats and systems is desirable but not necessary
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Skills
Diary Management
Google Workspace
Minute-Taking
Organizational Skills
Communication Skills
Financial Reporting
Event Planning
Social Media Management
Administrative Support
Stakeholder Management
Project Support
Metadata Enrichment
Archive Research
Timecode Capture
Invoice Processing
Travel Coordination
Location