Paragon Personnel Ltd
Team Assistant
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Team Assistant - Top Investment Bank | £30,000 - £35,000 per annum
Start Date: ASAP
Contract: 6 months (with potential to extend for an additional 6 months or convert to permanent)
Pay Rate: £18.00 per hour (inclusive of holiday pay)
Working Hours: Monday to Friday, 8:00 AM to 5:00 PM (with flexibility for overtime)
About the Role: A leading global investment bank is seeking a highly motivated Junior Assistant to provide vital administrative support to bankers within an industry group team. This is a fast-paced, high-volume role that requires exceptional organisational skills, attention to detail, and the ability to manage competing priorities.
This position is well-suited for someone with experience of diary management/transferable skills from a professional company background and who thrives under pressure and enjoys working in a dynamic, team-oriented environment.
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Key Responsibilities:
- Provide diary and calendar management support for bankers (Associate level and above)
- Schedule meetings and conference calls across multiple time zones
- Manage a high volume of phone calls and emails, ensuring timely and accurate responses
- Coordinate internal/external meeting room bookings and video conferences across global locations
- Arrange complex travel logistics, including visas, international flights, accommodations, and car services
- Process expenses and invoices with accuracy and efficiency
- Handle ad-hoc administrative tasks while maintaining workflow consistency
- Support the team with day-to-day queries and operational needs
- Provide phone and holiday coverage for colleagues when required
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Required Skills:
- Strong proficiency in Microsoft Word, Excel, and Outlook
- Ability to manage multiple, time-sensitive tasks in a deadline-driven environment
- High attention to detail with excellent organizational and multi-tasking skills
- Strong communication skills across phone, email, Zoom, and in-person interactions
- Comfortable working with stakeholders at all organizational levels, internally and externally
- A collaborative team player who remains calm under pressure in a changing environment
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