Robert Walters
Team Assistant
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Team Assistant
Location: London
Role Type: Contract - 12 months
Work Setup: Hybrid - 4 days in the office
Who We Are
Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.
The Role
Our client is a large multinational firm that provides a range of financial services, including advisory, investment, and asset management solutions. It serves a diverse set of clients worldwide, focusing on strategic planning, market operations, and long-term financial growth.
What you'll do
- Provide administrative and secretarial support to a team of Analysts, Associates, and Vice Presidents, including calendar and diary management.
- Coordinate internal and external meetings, conference calls, and appointments, proactively resolving scheduling conflicts.
- Arrange business travel, including flights, hotels, visas, ground transportation, and detailed itineraries.
- Process expenses, invoices, and corporate card payments accurately and in line with company policy, using systems such as Concur.
- Maintain client and CRM records, provide telephone and administrative cover, and support team events and activities.
- Assist with ad hoc administrative tasks and projects, while ensuring smooth team coverage during holidays, sickness, and other absences.
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What you bring
- Previous experience in an administrative, team assistant, or secretarial role, ideally within financial services, investment banking, or a professional services environment.
- Strong organisational, time management, and prioritisation skills, with experience managing calendars and coordinating schedules.
- Confident communicator who can build relationships and work effectively with people at all levels.
- Proactive and adaptable, with the ability to manage competing priorities and last-minute changes.
- Good knowledge of Microsoft Office, particularly Outlook, with experience using CRM and video conferencing systems such as Zoom.
- Experience with online expense and travel booking systems, such as Concur.
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What's Next
If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.
We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at adjustments@robertwalters.com to discuss how we can support you.
This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.
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