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Team Assistant
Location: Canary Wharf, Cabot Square
Contract: 12 months
Work Setup: Hybrid - 3 to 4 days in the office
We are looking for a proactive Team Assistant with excellent organisational skills who stays calm under pressure. You will support multiple teams with time-sensitive tasks, so strong communication and a can-do attitude are essential. Corporate experience is required, along with hands-on experience managing travel, expenses and diaries.
Who We Are
Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, outsourcing, and talent advisory services for businesses of all sizes, opening doors for people with diverse skills, ambitions, and backgrounds.
Who You Will Work With
Our client is a global financial services firm that manages wealth, navigates complex markets, and design strategic financial objectives. The firm provides risk management solutions across a variety of sectors, emphasizing long-term relationships, and innovative approaches to financial challenges.
What You'll Do
- Manage complex diaries and coordinate meetings across multiple time zones.
- Process expense claims in line with firm policy, ensuring accuracy and compliance.
- Arrange end-to-end global travel, including flights, visas, hotels, ground transport, foreign currency and time-zone planning.
- Provide ad-hoc support to the management team and across the section as required.
- Assist the Floor Coordinator/Office Manager with management-level tasks and projects.
- Cover holidays and sick leave across the department during peak periods, working flexibly with various teams.
- Undertake general secretarial duties, including switchboard/phone coverage, mail and fax distribution, filing and maintaining attendance records.
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What You Bring
- Minimum 1-2 years' experience in a Team Assistant or Business Support role within a corporate environment.
- Proven track record managing complex diaries, coordinating meetings and arranging end-to-end travel.
- Excellent organisational and time-management skills, with the ability to prioritise and multi-task effectively.
- Methodical and logical approach with strong attention to detail and accuracy.
- Ability to work well under pressure, adapt to change and maintain performance in a fast-paced setting.
- Strong interpersonal skills with excellent verbal and written communication, and the ability to collaborate effectively within a team.
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What's Next
If you are ready to take the next step, apply now! Successful applicants will be contacted directly by a recruiter to discuss the role more.
We are committed to creating an inclusive recruitment experience. If you require support or adjustments to the recruitment process, our Adjustment Concierge Service is here to help. Please feel free to contact us at adjustments@robertwalters.com to discuss how we can support you.
This position is being recruited on behalf of our client through our Outsourcing service line. Resource Solutions Limited, trading as Robert Walters, acts as an employment business and agency, partnering with top organizations to help them find the best talent. We welcome applications from all candidates and are committed to providing equal opportunities.
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