Puma Capital Group
Team Assistant
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Team Assistant
An exciting role has arisen for a Team Assistant to join our growing business and provide administrative support to the Puma Property Finance team, formed of circa 25 people, providing varying levels of support, including significant support to the PPF Leadership Team. The role will also deputise for the CEO’s Executive Assistant as required.
You should be a self-motivated and resourceful team player, with demonstrable communication skills and an ability to work under pressure being fundamental to success in this role. We have a reputation for excellence, and you will be required to protect and enhance this reputation.
Key Responsibilities
- Extensive diary management, including scheduling of meetings and arranging travel requirements
- Be on hand throughout the working day to set up calls and execute last minute diary changes
- Provide support and general administration including editing and formatting documents and presentations, collating meeting packs, scanning and photocopying for regular monthly and quarterly meetings
- Acting as a secondary resource and absence cover for the CEO’s EA
- Coordinating signatures for paperwork including deal and Board paperwork
- Management of the enquiry inbox
- Managing food and drink orders for awards and event attendees
- Conference and roadshow travel bookings including hotel, rail and catering for various team members
- Organising team social events and supporting with PPF events in conjunction with Events team
- Arranging gifts for clients and staff members
- Tracking the team credit card purchases for the Finance team
- Coordination of personal and business-related errands as required
- Work with other Team Assistants to ensure effective absence cover
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Experience and Skills Required
- Demonstrable administrative experience, gained in a Financial Services environment
- Proven experience managing complex diaries, sensitive information, and ambiguity with excellent judgement and discretion
- An anticipatory planner who habitually works 3-4 weeks ahead, blocking time for preparation and ensuring buffers between meetings, spotting possible issues early and implementing solutions
- Excellent knowledge of M365 including Word, Excel, PowerPoint and Outlook
- Reliable, hardworking and organised, with demonstrable ability to manage and prioritise tasks effectively
- Ability to handle clients and stakeholders in a professional and confidential manner
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Personal Attributes
- Kind
- Values-driven
- Excellent communicator
- Adaptable and willing to get stuck into whatever needs doing, with high levels of discretionary effort
- Depth of character and gravitas but operating with humility
- The drive and attitude to excel in a high performing environment whilst maintaining high levels of integrity
- Energy, dynamism, and passion for complex challenges
- Organised, rigorous, self-driven and disciplined
- Pragmatic and practical
- Motivated by helping people and teams succeed
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