Team Assistant

Leading Transatlantic Boutique Executive Search Firm Seeks Team Assistant

A leading transatlantic boutique executive search firm is looking for a Team Assistant to join their expanding team.

We Offer:

• Flexible working
• Great team culture
• Competitive benefits

Responsibilities

This role requires a very high degree of trust, accuracy, attention to detail, and confidentiality to effectively support the workload of several Partners and their delivery team including but not limited to:

• Extensive diary management for Partners including scheduling of face-to-face meetings, video calls, BD development meetings, restaurant bookings, etc.
• Preparing all meeting documentation with a heavy focus on PowerPoint presentations and Word documents
• Balancing and coordinating different types of workload on a daily basis and keeping Partners up to date with diary changes or business priorities
• Making travel arrangements and creating itineraries for Partners and also Clients/Candidates
• Actioning issues of importance arising in the absence of Partners to ensure that matters are prioritized and dealt with appropriately, minimizing delay
• Fielding telephone calls, taking accurate messages, and acting on them if appropriate
• Formatting candidate CVs and interview reports, drafting proposals, contracts, etc.
• Keeping Client/Candidate details up to date on the company database
• Compiling expenses reconciliation on a monthly basis
• Reception duties when in the office - booking meeting rooms and greeting guests
• Work closely and effectively in a collaborative and supportive way with other EAs and the Operations Department
• Be proactive in offering support to the wider team as and when necessary