Ellison Institute of Technology Oxford
Team Coordinator - 12-month Fixed Term Contract
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Join us at EIT:
At the Ellison Institute of Technology (EIT), we're on a mission to translate scientific discovery into real world impact. We bring together visionary scientists, technologists, engineers, researchers, educators and innovators to tackle humanity's greatest challenges in four transformative areas:
- Health, Medical Science & Generative Biology
- Food Security & Sustainable Agriculture
- Climate Change & Managing CO₂
- Artificial Intelligence & Robotics
This is ambitious work - work that demands curiosity, courage, and a relentless drive to make a difference. At EIT, you'll join a community built on excellence, innovation, tenacity, trust, and collaboration, where bold ideas become real-world breakthroughs. Together, we push boundaries, embrace complexity, and create solutions to scale ideas from lab to society. Explore more at www.eit.org.
Your Role:
At EIT we are seeking an experienced and detail-orientated Team Coordinator to provide essential administrative and coordination support to ensure smooth day-to-day operations to our Real Estate and Operations team. This role manages daily operational support to colleagues, manages logistics, upholds process consistency and maintains smooth communication throughout.
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Your Responsibilities:
- Carry out day-to-day administrative duties following EIT procedures including but not limited to:
- Processing expenses and invoices accurately and on time
- Meet and greet visitors, providing professional and friendly service
- Manage diaries, schedule meetings, and coordinate logistics
- Support travel and event organisation, including catering and bookings
- Manage correspondence, agendas, and documentation
- Maintain team records and assist with onboarding and data entry
- Coordinate with internal teams to ensure efficient communication
Requirements
Essential Skills, Qualifications & Experience:
- Demonstrable experience in an administrative or coordinator role
- Competence with Microsoft 365 and communication tools
- Excellent organisational skills and attention to detail
- Strong written and verbal communication skills
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Benefits
We offer the following benefits:
- Competitive salary (dependent on experience) + travel + bonus
- Enhanced holiday. Our annual leave allowance is 25 days plus 8 bank holidays and an additional 3 days between Christmas and New Year. You will also have the opportunity to purchase an additional 5 days annual leave in January and July.
- Pension - Employer contribution 7.5%, minimum employee contribution 5%
- Life Assurance.
- Income Protection
- Private Medical Insurance as standard for you, your partner and any dependents. Including hospital Cash Plan
- Employee discounts
- Electric car scheme
- Nursery Salary Sacrifice scheme
- Cycle to Work Scheme
- Family Planning
- Neurodiversity support including advise and assessments
- Coaching & Therapy services
Working Together - What It Involves:
- You will live in, or within easy commuting distance of, Oxford (or be willing to relocate)
- Please note this is an office-based role
- This is a 12-month fixed term contract appointment
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