Team Coordinator

Huddersfield

£28,000

Your new role

Hays are recruiting for a newly created Team Coordinator role for a property company in Huddersfield. This is a varied role, combining project administration, document control as well as supporting the wider office with ad hoc administration tasks.

Role Overview:

• Provide efficient administrative support to the project team.
• Prepare, update, and maintain project documents, reports, trackers, and spreadsheets.
• Coordinate and reconcile project information to ensure records remain accurate and up to date.
• Support the day-to-day operations of the project team.
• Manage and monitor shared mailboxes.
• Respond to and distribute correspondence promptly and professionally.
• Ensure project-related communications are handled efficiently.
• Ensure documents are accurately version-controlled and easily accessible.
• Manage document distribution, approvals, and revision tracking.
• Ensure compliance with project and contractual requirements.
• Monitor outstanding actions and follow up with project teams to ensure timely completion.
• Highlight overdue items and support their resolution.
• Coordinate project meetings, prepare agendas, and distribute relevant documentation.
• Attend meetings, take accurate minutes, and record key actions and decisions.
• Issue meeting minutes and track actions to completion.
• Managing multiple spreadsheets to track project completion times.