Team Coordinator / Legal Administrator (Personal Injury)

Overall purpose for this role

To use initiative and take responsibility for providing full and efficient coordination and administrative support to Beth Sanders' team. Beth is head of our Leeds office, and specialises in high value serious injury claims, including brain and spinal injury, amputee claims and fatal accidents.

This role involves proactively taking control of and managing all the non-legal work of the team, to facilitate the efficient delivery of its legal fee earning work, including supporting costs collection, the organisation of the team's electronic and paper case files, overseeing the diaries of team members, drafting documents, preparing case bundles, liaising with others both within and external to the firm and generally providing organisational and administrative support. The role would suit someone with previous administrative experience who is looking for a career in legal admin or secretarial work.

Main Duties And Responsibilities

• Providing the team with expertise and support in advanced use of Microsoft Word, Excel, PowerPoint and other relevant software, including the firm's document management system.
• Liaising with clients, barristers, other solicitors, experts, costs draftsmen, the courts and others to arrange meetings and also to give and receive information and documents.
• Ensuring that data protection obligations are met in relation to handling clients' confidential information.
• Taking a lead within the team for understanding and delivering compliance requirements of Lexcel and otherwise.
• Proactively managing team members' schedules; this can include managing their diaries, arranging meetings, booking meeting rooms, organising parking spaces.
• Obtaining information from new client enquiries by telephone and email.
• Requesting medical/social services/care records and ensuring spreadsheets and trackers are kept up to date.
• Taking strategic responsibility for managing the team's electronic files on Liberate, including the timely and accurate filing of correspondence and documents, file opening, regularly updating case information, time recording, ledgers, and file closing.
• Accurately managing client paper files, including the timely and accurate filing of correspondence and documents and sorting / paginating evidence, including medical and social care records.
• Producing accurate documents, correspondence, minutes and meeting notes as required.
• Assisting with the bundling of documents for the court and others.
• Assisting with the team's travel arrangements, including train and hotel bookings, preparing trip budgets and travel risk assessments.
• Taking responsibility for ensuring the efficient transmission of files to/from ‘semi-dead' storage wherever possible and for archiving files as soon as possible once cases are concluded.
• Distributing and despatching post and faxes for the team, managing (including by delegating) the team's photocopying work.
• Taking and distributing telephone calls and messages for the team.
• Promoting and facilitating teamwork by offering and seeking help whenever necessary.
• Undertaking other ad-hoc duties as requested from time to time.