Irwin Mitchell
Team PA (6483)
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As one of the UK’s leading law firms, we’re here for the people and businesses who rely on us at life’s important moments - made possible by our colleagues who bring the expertise, judgement and care that makes the difference.
Our colleagues bring Irwin Mitchell to life every day, so it matters that you feel valued from the very first day and are trusted with the responsibility, in the right culture, to do the best work of your careers. Everyone’s path here is different, but we share a desire to help our business make a real impact.
Where possible we will support our colleagues to work in a way that works for them, for us and most importantly our clients. Please speak to a member of our Recruitment and Onboarding team for more information.
Role Overview
As a Team PA within our Medical Negligence team, you will:
- Provide comprehensive administrative and litigation support to legal teams, ensuring smooth operation of case-related and non-case-related activities.
- Manage legal files and documents using various systems.
- Prepare and send documents via DocuSign, collate enclosures, and manage correspondence and telephone calls.
- Maintain diaries, schedule deadlines and appointments.
- Support case handlers with complex administrative and defined billable tasks.
- Prepare and share bundles for experts, court, and counsel; arrange and manage client expert appointments.
- Request and manage records, draft instructions to MLR, and assist with case transfers.
- Handle court e-filing, arrange audio/video for hearings, and manage court listing appointments.
- Process payments to/from the Court Funds Office, draft and serve witness summons, and track court deadlines.
- Instruct bills, schedules, and statements of costs; check disbursements and manage legal aid claims.
- Support claims processes, calculate recovery/profit costs, and manage billing.
- Draft funding update letters, arrange complex payments, and resolve housekeeping queries.
- Assist with data collection, internal reporting, professional membership applications, and business development events.
- Conduct searches, liaise with the Knowledge Team, and arrange translation services.
- Action items following audits or file reviews.
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Essential Experience and Skills
- Experience providing administrative, personal assistant, executive assistant, or similar business support services.
- Ability to manage multiple tasks, prioritise workload effectively, and meet deadlines while maintaining accuracy.
- Experience producing accurate correspondence, documents, and records using Microsoft Office applications.
- Evidence of handling sensitive or confidential information with discretion and professionalism.
- Ability to build and maintain effective working relationships with colleagues, clients, and other stakeholders.
- Strong written and verbal communication skills, with the ability to respond appropriately to a range of enquiries.
Desirable Experience and Skills
- Experience working within a legal or professional services environment.
- Understanding of Personal Injury law and the Personal Injury claims process.
- Experience using legal case management systems or other legal technology platforms.
- Experience processing expenses, financial approvals, or similar administrative finance activities.
- Knowledge of firm policies, compliance requirements, or document management processes within a legal setting.
Benefits
- 25 days' holiday as standard, rising to 28 days depending on role level, plus bank holidays and the option to purchase additional leave.
- Opportunities to share in our success through annual pay and bonus review processes for eligible colleagues.
- Health and wellbeing support, including Westfield Health and Digital GP access.
- Competitive pension arrangements to help you plan for the future.
- Two paid volunteering days every year to support causes that matter to you.
- Access to a range of colleague discounts and lifestyle benefits to support you both inside and outside of work.
About Us
We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you’re fully supported.
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In 2026, Irwin Mitchell was recognised in the Sunday Times Best Places to Work guide and was the only law firm included in the 'Very Big' organisation category
Our responsible business programmes are fundamental to who we are and our purpose. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim.
Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It’s made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono.
Recruitment Process
We want every candidate to have a positive, fair and transparent recruitment experience. If you require any support or reasonable adjustments throughout the recruitment process, please speak to a member of our Recruitment & Onboarding team or contact Recruitment@IrwinMitchell.com
Artificial Intelligence (AI) is becoming an increasingly common part of modern working life. If you choose to use AI tools as part of your application or interview preparation, please review our AI in Recruitment Candidate Guidance https://careers.irwinmitchell.com/file/downloadfile/AIcandidate/PDF
As part of joining the Irwin Mitchell Group, all successful applicants are required to complete our employment screening process. We carry out pre employment screening to establish your eligibility to work in the UK, and understand any criminal records or adverse financial history.
Our onboarding processes are designed to help us maintain the high standards of trust, integrity and professionalism expected by our colleagues, to protect the interests of the Group, clients, partners and other stakeholders.
Checks are conducted by trusted 3rd parties and the employment screening process will fully comply with Data Protection and other applicable laws.
Irwin Mitchell LLP is an equal opportunity employer.
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