Simmons Gainsford, part of the Sumer Group
Team Secretary/Receptionist
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Department: Administration
Location: Uckfield
Description
Simmons Gainsford (part of Sumer Group) is a well-established and leading firm of Chartered Accountants & Business Advisors, known for delivering high-quality, partner-led services to entrepreneurial businesses, owner-managed companies and private individuals. With a strong reputation for technical excellence and a personable, client-focused approach, the firm offers a supportive and professional working environment.
The role will be based in our Uckfield office and is a varied administrative position that combines front-of-house responsibilities with broader office and Personal Assistant (PA) support. The successful candidate will play a key role in ensuring the smooth day-to-day running of the office, providing reception cover when required while also supporting the Facilities & Business (FB) function and PA team. This position would suit someone who is highly organized, adaptable and enjoys working in a client-facing role alongside general administrative support.
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Key Responsibilities
- Providing reception cover as required, including meeting, greeting and liaising with clients
- Operating the switchboard and managing incoming calls
- Diary management and scheduling meetings
- Booking meetings and preparing boardrooms
- Assisting with client invoicing and credit notes
- Drafting Letters of Engagement
- Supporting fire safety and health & safety procedures
- Ordering stationary and office equipment
- Preparing refreshments for meetings
- Printing, scanning, photocopying, filing and document binding
- Supporting ad hoc projects and administrative tasks
- Undertaking errands as reasonably required
- Providing general administrative support as needed
Please note: the above duties are not exhaustive and may vary as required
Skills, Knowledge & Expertise
- High attention to detail, with the ability to adapt to a changing environment
- Strong organizational and communication skills
- Ability to multitask and manage competing priorities
- Strong IT skills, with an intermediate working knowledge of Microsoft Office Suite
- Effective time management and prioritization skills
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Desirable:
- Previous experience in a secretarial or administrative role within Professional Services
- Experience using relevant software packages such as CCH or CoAct
Belong @ Sumer
At Sumer, we know everyone’s journey is different. That’s why we’re committed to fairness, removing barriers, and giving people the support they need to do their best work. If you need any support during the hiring process, just let us know.
Our values represent what matters most to us and guide how we work every day:
- We Shine Together
- We Do the Right Thing
- We Make It Count
We know diverse teams make us stronger. That’s why we’re creating an inclusive workplace where everyone belongs and differences are valued and celebrated.
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