PortmanDentex
Technology Purchasing Coordinator
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Company Description
PortmanDentex is a leading dental group where your skills and ambitions make a real difference. We support over 370 practices across the UK and Ireland. We’re united by a passion for great dentistry, putting patients first and helping each other grow both at work and beyond.
Job Description
Technology Purchasing Coordinator
Role Purpose
The Technology Purchasing Coordinator provides day-to-day operational support for Technology purchasing and logistics alongside cost and stock tracking. The role ensures timely delivery of Technology goods and services, accuracy of purchase orders, and smooth coordination between internal teams, suppliers, and logistics partners to ensure that costs and held stock are accurately recorded.
Working closely with internal teams, suppliers, procurement colleagues and key stakeholders, the postholder helps maintain operational efficiency, and support continuous improvement across technology purchasing processes.
Key Responsibilities
Purchasing & Provision
- Coordinate technology and telephony sourcing requests in line with team procedures and following guidance from the IT Commercial Lead.
- Raise and track purchase orders for technology teams, ensuring accuracy, compliance and timeliness.
- Liaise with internal teams to coordinate technology requirements and resolve issues quickly.
- Ensure all purchased assets are properly recorded in the IT Equipment Inventory at the point of delivery.
- Support the Technology Architecture Team in selection of standard devices for the IT catalogue.
- Handle or coordinate device setup, allocation and distribution to end users.
- Maintain accurate records of purchases, deliveries and supplier interactions.
- Work collaboratively with Procurement to ensure purchasing activity complies with policy and governance standards.
- Identify opportunities to improve purchasing efficiency and supplier performance.
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Logistics & Lifecycle
- Support day-to-day operations of the IT Stock Room, including maintenance of an equipment inventory and monitoring of stock levels.
- Coordinate courier services for inbound and outbound technology shipments.
- Manage the retrieval of leavers’ equipment.
- Support WEEE processes and recycling of IT assets.
Finance
- Assist with cost recharging processes by providing accurate data and documentation, ensuring costs are correctly allocated to practices, teams and projects.
- Assist in identifying areas for cost optimisation.
- Provide accurate records of Capex allocation where capital assets are reallocated following purchase.
Other
- Deputize for the Technology Purchasing, Cost & Contract Lead when required.
- Undertake any other activities commensurate with the role’s duties and level of responsibility, as required.
Skills & Experience Required
- Understanding of IT hardware, software, and procurement processes.
- Experience in purchasing, logistics, or administrative coordination within a technology or operations environment.
- Strong organisational skills and attention to detail.
- Working knowledge of purchase order and inventory systems.
- Effective communication and stakeholder management abilities.
- Self-starter who can manage their own workload in a fast-changing environment.
- Proactive attitude with a focus on accuracy, efficiency, and continuous improvement.
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Additional Information
In addition to a competitive basic salary, our benefits also include:
- Wellbeing Support: 24/7 Employee Assistance Programme and GP service plus an in-house Mental Health First Aider programme.
- Additional Reward: Bonus scheme based on business performance.
- Extra Leave: Birthday off and option to buy 3 more days.
- Family Support: Enhanced maternity/paternity leave.
- Financial Security: Life assurance and pension scheme.
Application process
When you click apply, we'll need your CV and contact details, along with the answer to four quick questions and your application will be complete! You'll get a response as quickly as we can, whatever the outcome of your application.
Ready to join us? Click apply to take the next step in your career.
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Additional Information
We are an equal opportunity employer and value diversity, equity and inclusion in our workplace. We are committed to creating an environment of mutual respect and are dedicated to providing equal employment opportunities regardless of race, religion or belief, sex, sexual orientation, gender reassignment, pregnancy or maternity, marital or civil partner status, disability, age, or nationality.
Contract Type: Permanent
PortmanDentex Location: The Port - Cheltenham
Vacancy Type: Central Functions
Department: Technology
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