Technology Studio Team Assistant

Application Deadline: 14 October 2026

Department: Technology Studio - Operations

Employment Type: Fixed Term Contract

Location: London

Reporting To: Simon Levitt

Description

Please note this is a 5-month FTC initially

The Technology Studio creates immersive, interactive and emerging-technology experiences for Imagination’s clients. We are looking for a proactive and organised Team Assistant to help the Studio operate effectively and contribute to its work across digital production, creative technology, AI and innovation.

You will help manage diaries, meetings, administration, resourcing, finances and equipment, while also supporting presentations, research, Innovation Lab activities and internal initiatives. However, this is not a conventional administrative role. We are looking for someone curious, adaptable and willing to take on different types of challenges. You may be coordinating freelancers one day, researching an emerging technology the next, and then helping prepare a client presentation or Innovation Lab event.

The role offers strong potential for progression. Depending on your interests, strengths and performance, it could provide a route into Creative Technology, Digital Production, Client Services or other disciplines within Imagination.

Key Responsibilities

• Provide day-to-day support to the Global Creative Technology Director and Head of Digital Production.
• Help manage diaries, schedule meetings and events for internal and external participants.
• Organise team, project and leadership meetings, including rooms, video calls and supporting materials.
• Prepare agendas, capture actions and help ensure agreed follow-ups are completed.
• Support travel arrangements, expenses, purchasing and other administrative requirements.
• Handle sensitive or confidential information appropriately.

Studio Coordination

• Help maintain team plans, project trackers, resource information and reporting documents.
• Coordinate the onboarding and offboarding of employees, freelancers and other collaborators.
• Liaise with HR, IT, Finance, Production and other departments to ensure people have the access, equipment and information they need.
• Raise purchase orders, process invoices and support project and departmental financial administration.
• Help organise team events, training sessions, workshops and social activities.
• Owning our client asset and license trackers, ensuring media and licenses are logged during job wrap.
• Asset Research, liaising, briefing and buying in stock media (3D, images and video).

Presentations and Communication

• Support the creation and formatting of internal and client-facing presentations.
• Turn research, notes and project information into clear, well-structured slides.
• Help maintain credentials, case studies, project summaries and other Technology Studio materials.
• Gather updates from across the team and support internal communications about projects, innovation and new capabilities.
• Proofread and quality check documents before they are shared.
• Undertake focused research into AI, emerging technologies, tools and relevant industry developments.
• Summarise findings clearly, identifying potential applications for Imagination and its clients.
• Support AI and innovation initiatives, including research, coordination, documentation and presentations.
• Experiment with approved AI tools to improve research, administration and content development processes.
• Help organise demonstrations, internal learning sessions and technology show-and-tells.
• Apply appropriate care to the accuracy, confidentiality and responsible use of AI generated material.
• Support the Lab manager in helping keep the Innovation Lab organised, presentable and ready for client and internal sessions.
• Coordinate bookings, demonstrations, visitors, equipment and supporting materials.
• Assist with the preparation and delivery of Lab tours, workshops and events.
• Work with specialists to ensure prototypes and demonstrations are ready and correctly presented.
• Support the Lab Manager to maintain an overview of Lab equipment, experiences and supporting information.
• Support the booking and administration of freelancers and specialist suppliers.
• Liaise with relevant teams to ensure contracts, purchase orders, system access and payments are progressed.
• Maintain records of Technology Studio hardware and equipment.
• Coordinate equipment bookings, loans, returns and storage.
• Support the preparation of equipment and materials for events, installations, workshops and on-site delivery.
• Provide coordination and administrative support to digital projects when required.
• Support research, supplier coordination, workshop preparation and small project budgets.
• Assist teams during busy delivery periods, including occasional on-site support where appropriate.