Grosvenor
Technology Team Administrator
Get notified of more jobs like this · No spam, ever
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Technology Team Administrator
Location: Primary location Chester/occasional travel to London office
Reports to: Head of Group Technology
Contract: Permanent/full time/hybrid working
Purpose of Role
The Technology Team Administrator keeps the Group Technology function running smoothly day to day, covering budget and supplier administration, travel, events, and departmental operations.
The role suits someone highly organised and proactive who wants to build a broader understanding of technology delivery. As experience develops, there is scope to work across infrastructure, applications, cyber security, data, and change programmes, with a pathway into PMO, business analysis, supplier management, service management, or technology operations.
Key Responsibilities
Budget and Supplier Administration
- Support the team's operational and project budgets; raise purchase orders and track them through approval, invoicing, and payment.
- Assist with monthly reconciliations, accruals, forecasting, and financial reporting.
- Maintain records of supplier contracts, support agreements, spend, and renewal schedules, flagging key renewal dates in good time.
- Work with Finance, suppliers, and technology managers to resolve invoice and payment queries.
- Support cost optimisation by gathering quotations, tracking licence utilisation, and assisting with negotiations.
- Coordinate supplier onboarding and support due diligence exercises.
Travel, Events, and Logistics
- Coordinate UK and international travel: flights, rail, hotels, visas, and itineraries, optimising cost where possible and providing support during disruption.
- Maintain travel records and assist with expense administration.
- Organise Town Halls, strategy days, workshops, leadership events, and team socials, including venues, catering, AV, communications, and attendees.
- Work across Chester, London, and other sites so everyone can take part, and gather feedback to improve future events.
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Administrative and Operational Support
- Provide administrative support to the Technology leadership team, including diary and meeting coordination.
- Prepare agendas, presentations, and meeting materials. Ensuring reporting deadlines are met.
- Maintain departmental records, documentation repositories, operational trackers, and process documentation.
- Support onboarding for new team members, contractors, and suppliers.
- Act as the central point of contact for administrative queries across the function.
- Assist with hardware ordering, software licensing, and asset management, and support operational processes across infrastructure, applications, cyber security, and service management.
- Help coordinate internal technology communications and awareness activities.
Development Opportunities
With experience, the role will broaden to include supporting technology and business change initiatives: tracking actions, coordinating across delivery programmes, contributing to process improvement and automation, and supporting testing, documentation, training, and communications.
Knowledge, Skills, and Experience
Essential
- Experience in an administrative, coordinator, or team support role
- Excellent organisational and planning skills, with strong attention to detail
- Strong written and verbal communication
- Sound financial administration and record-keeping
- Confident with Microsoft 365 (Copilot, Outlook, Teams, Excel, Word, PowerPoint)
- Able to manage competing priorities and deadlines
- Strong stakeholder management and customer service skills
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Desirable
- Budget administration or supplier and contract management experience
- Travel and event coordination
- Experience in a technology, professional services, or corporate environment
- Interest in technology, innovation, or business transformation
Personal attributes
Dependable, discreet, and professional. Positive and collaborative. Curious and keen to learn. Comfortable taking ownership, working independently, and dealing with a wide range of stakeholders.
Success measures
- Budget and supplier administration is accurate and on time
- Travel, events, and team logistics run without friction
- Records, documentation, and processes are well maintained and easy to find
- Positive feedback from Technology leadership, team members, and suppliers
- Growing contribution to technology delivery and transformation activities
Why join us?
Alongside a competitive salary, you will receive a range of benefits including a generous non-contributory pension, life assurance, 25 days’ holiday plus bank holidays, a broad and diverse social events calendar and access to further benefits and discounts through our employee benefits platform.
If this sounds like your next opportunity, please click apply.
To apply for this job please click on "Apply".
To begin your application you will be asked to create an account.
Please carefully read our Recruitment Privacy Notice before proceeding with an application. The privacy notice sets out how Grosvenor obtains, uses and protects the personal information which you provide to us. You can read the notice here - https://www.grosvenor.com/legal/recruitment-privacy-notice
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location