Ark Workplace Risk
Temporary Accounts Receivable Assistant
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Job Summary
We are looking for a conscientious Accounts Receivable Assistant to join our finance team on a temporary basis, covering staff absence for approximately one to two months. Reporting to the Accounts Receivable Manager, you will issue credit and debit notes, verify order details, reconcile sales transactions, and handle customer queries in a professional manner. This is a great opportunity for someone with a keen eye for detail who wants to build finance experience within a supportive, fast-growing business.
About The Company
Helix International Group is a leading group of specialist businesses delivering market-leading risk, compliance and safety solutions across the built environment and workplace sectors.
We are committed to creating trusted, innovative solutions that help organisations meet ever-evolving regulatory and operational challenges. Through our consulting services, software platforms and technical expertise.
Our Group includes established brands:
- Ark Workplace Risk – consultancy and risk software tailored to complex-built environments.
- QUOODA – advanced risk, compliance and safety management software.
- Firetecnics Systems – independent fire safety consulting, design, installation and maintenance specialist.
- Ark Sustainability – experts in fire safety engineering, façade inspection and sustainability audits.
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What You’ll be Doing
- Issue credit and debit notes accurately and in a timely manner, in line with company policy and approval procedures.
- Verify order details against customer orders, delivery notes and invoices, investigating and resolving any discrepancies with customers and internal stakeholders.
- Reconcile sales transactions and orders on a weekly and monthly basis, ensuring accuracy across the sales ledger.
- Handle customer queries relating to invoices, credit notes and account balances, responding in a professional and timely manner.
- Maintain accurate, up-to-date customer records within the finance system.
- Assist with month-end close activities, including accruals and reconciliations relating to accounts receivable.
- Coordinate with sales, operations and other departments to resolve billing discrepancies and support process improvement initiatives.
What We Are Looking for
- Previous experience in an accounts receivable, sales ledger or finance administration role, ideally within a fast-paced environment.
- Strong attention to detail and accuracy when processing high volumes of invoices and data.
- Good working knowledge of Microsoft Excel and finance/accounting software (e.g. Sage, Xero or a similar ERP system).
- Excellent communication skills, with the confidence to liaise with customers and colleagues at all levels.
- Strong organisational skills and the ability to manage a busy workload while meeting deadlines.
- A proactive, can-do attitude and a genuine willingness to learn.
- AAT qualification (or working towards) is desirable but not essential.
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What’s in it for you
- A competitive, tailored package that reflects your expertise — plus meaningful benefits that support your life inside and outside of work.
- Real growth pathways, with ongoing professional development and clear opportunities to step up and progress your career.
- A comprehensive suite of benefits, including private healthcare, a 5% matched pension, 4x salary life cover, 25 days holiday (with options to purchase more), and Perkpal rewards and discounts.
- A genuinely collaborative culture, where you’re backed by a supportive team committed to raising the bar in compliance, risk, and health & safety.
Why Join Us
We are passionate about talent development, offering structured career pathways, ongoing mentorship and training opportunities, and a supportive environment where your contribution makes a real impact.
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