Ocean Infinity
Tender Manager
Southampton
£65k/yr
Posted about 16 hours ago
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Job Title: Tender Manager
About the Role
Ocean Infinity is seeking a Tender Manager to oversee, coordinate, and submit tenders in alignment with quality standards and within specified deadlines. The role involves managing the end-to-end tender process, ensuring compliance with organizational and client requirements, and collaborating with internal teams to develop competitive and compelling submissions.
Tender Management & Internal Alignment
- Act as the primary coordinator of all assigned tenders, ensuring timely and accurate inputs from all required teams.
- Develop, coordinate, and deliver competitive tenders and proposals in full compliance with Ocean Infinity’s procedures and client requirements.
- Prepare accurate cost calculations by consolidating progress data and financial inputs from relevant departments.
- Monitor timelines to guarantee on-time submission of all tenders.
- Maintain strict compliance with client requirements throughout the tender process.
- Revise and update tender submissions in response to client clarifications and feedback.
- Oversee internal approvals, including productivity reviews, specification evaluations, and compliance checks.
- Authorize and approve tender submissions in accordance with established approval levels.
- Foster a culture where constructive challenge refines and optimises solutions.
- Motivate and guide teams to deliver high-quality outputs against common objectives.
- Manage information flow to prevent silos and ensure full stakeholder visibility on progress, risks, and decisions.
- Act as a main point of contact with clients during the tender phase, representing the business in negotiations.
- Lead the project handover process by ensuring clarity of scope, deliverables, and responsibilities to the Project Manager.
- Maintain and update CRM systems to ensure all information is accurate, current, and accessible.
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Operational Challenge & Competitiveness
- Support in critically assessing operational plans, schedules, and resources for feasibility, efficiency, and cost-effectiveness.
- Ensure Ocean Infinity’s differentiators—lean operations, remote technologies, advanced tech—are embedded into proposals.
- Collaborate cross-functionally to align operational decisions with business goals and market positioning.
- Support in identifying opportunities to reduce risk, optimise delivery methods, and enhance competitiveness.
- Apply lessons learned from past tenders to continuously strengthen solutions.
Continuous Improvement
- Analyse win/loss outcomes and share insights to improve tender strategies and win ratio.
- Support post-bid reviews and embed lessons learned into best practices.
- Attend industry exhibitions and conferences, where relevant.
- Monitor market trends, competitor activity, and pricing to inform tender submissions and strategy.
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Who You Are
- Experienced professional with a strong background in offshore operations and/or a deep understanding of the offshore industry.
- Fluent in English, with excellent written and verbal communication skills.
- Thoughtful, thorough, and conscientious, with high levels of integrity and credibility when handling confidential matters.
- A collaborative team player who values others’ perspectives and strives for the best outcome for the team and company.
- Proactive, driven, and able to take ownership, working autonomously with minimal supervision whilst balancing team collaboration.
- Strong critical thinker with the confidence to challenge, show initiative, and embrace new ideas.
- Highly organised, with excellent time management skills and the ability to prioritise in fast-paced environments.
- Demonstrated familiarity or understanding of the tender lifecycle and/or Invitation to Tender (ITT) documentation.
- Enthusiastic about innovation, collaboration, and delivering excellence for people and the planet.
Salary
Up to 65,000 GBP per annum
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