NHS Scotland
Theatre Administrative Assistant - Theatres, Anaesthetics and Critical Care
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NHS Greater Glasgow and Clyde (NHSGGC)
NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included.
The Role
We are looking for a proactive and organised Theatre Administrative Assistant to join our dedicated teams within the theatre and recovery suites at Gartnavel General Hospital. This is a fantastic opportunity to contribute to patient care by supporting our nursing teams and multidisciplinary colleagues behind the scenes. Working within NHS Greater Glasgow and Clyde, you will be part of one of the largest health boards in the UK, committed to delivering high-quality, patient-centred care. This varied and fast-paced role offers the chance to develop your administrative skills in a dynamic clinical environment. You will play a vital role in ensuring services run smoothly and efficiently every day. If you enjoy working collaboratively and making a meaningful impact, we would love to hear from you.
Band 2 roles are not eligible for sponsorship under the Skilled Worker or Health and Care Worker visa routes.
All other roles will be assessed for sponsorship eligibility in line with current Home Office requirements. NHS Greater Glasgow and Clyde (NHSGGC) can only issue a Certificate of Sponsorship (CoS) where these are met.
Duration, Location, and Working Pattern
- Full Time, Permanent
- Base Location: Gartnavel General Hospital
- Shift Pattern: Monday to Friday (07:00 14:12 or 08:00 15:12)
Key Responsibilities
- Provide comprehensive administrative and clerical support to nursing teams within theatres and recovery
- Maintain accurate staff records, including inputting data and running reports on internal systems
- Manage and update staff rotas, allocation sheets, and absence records, ensuring accuracy at all times
- Communicate effectively with a wide range of staff, including nurses, surgeons, anaesthetists, and administrative teams
- Respond to telephone and email enquiries, prioritising requests and directing information appropriately
- Order and monitor departmental stationery and ensure efficient use of resources
- Support general office duties, including filing, photocopying, and handling internal and external mail
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Knowledge, Training, Qualifications and/or Experience Required to Do the Job
- Relevant administrative qualification or equivalent experience in a busy office environment
- Strong organisational, communication, and time management skills with the ability to prioritise workload
- Experience using Microsoft Office packages, including Word, Excel, and Outlook
- Ability to work independently using initiative while contributing effectively as part of a wider team
- Good keyboard skills and confidence using electronic systems for data input and reporting
- Understanding of data protection, confidentiality, and the importance of handling sensitive information appropriately
- Ability to work effectively in a fast-paced, sometimes pressurised environment while maintaining professionalism
What We Offer
We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities.
As an NHS Scotland employee, you will be entitled to:
- A minimum of 27 days annual leave, increasing with length of service, plus public holidays
- Membership of the NHS Pension Scheme, including life insurance benefits
- Salary Sacrifice Car Benefit Scheme
- Development opportunities including study bursaries, e-learning and classroom-based courses
- Enhanced pay for working public holidays
- NHS discounts on a wide range of goods and services
- Confidential employee support and assistance, including counselling and psychological therapies
Interested?
If you would like to find out more, we would love to hear from you.
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For An Informal Discussion, Please Contact
Margaret Daddow, Administration Assistant - Margaret.daddow@nhs.scot - 0141 452 3428
Details on How to Contact the Recruitment Service and the Recruitment Process
This post may close early due to the volume of response. Please submit your application form as soon as possible.
AI Tools and Application Tips
AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.
- Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
- Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
- Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.
Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool.
Flexible Working and Diversity
NHS Greater Glasgow and Clyde recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process.
NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ.
By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process.
Contact Information
For application portal or log-in issues, please contact the in the first instance.
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