Job Title

Our client is a well-established firm with a growing intellectual property practice and an international client base. The team manages substantial trade mark portfolios across multiple jurisdictions and is looking to add an experienced administrator who can provide high-quality support across a busy and varied workload. This is an opportunity to join a collaborative team where attention to detail, organization, and the ability to manage deadlines are particularly valued.

The successful candidate will have solid experience supporting trade mark portfolios and a good understanding of trade mark formalities. You will play an important role in maintaining accurate portfolio records, monitoring deadlines, and supporting the wider team with portfolio management, audits, and client-related work.

Responsibilities

• Manage trade mark records and ensure key deadlines, actions, and correspondence are accurately recorded
• Review correspondence from IP offices, overseas representatives, and clients, identifying any required follow-up
• Support the transfer and onboarding of new trade mark portfolios, including checking and validating existing data
• Assist with portfolio audits and due diligence exercises across different jurisdictions
• Prepare and maintain trade mark documentation, reports, and standard correspondence
• Carry out quality checks and help maintain consistent processes across the team
• Support colleagues with more complex administrative matters and share knowledge where appropriate
• Help coordinate workloads and ensure time-sensitive tasks are completed within required deadlines
• Work with colleagues and external contacts across different jurisdictions to resolve administrative and portfolio queries