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Trainee Data Technician Apprenticeship
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You will take day-to-day responsibility for the accuracy and integrity of data held on iSAMS, our Management Information System, working closely with the IT Department, academic staff and the wider leadership team. Full training will be provided, but you will be precise, curious about systems, and comfortable learning new software quickly.
What you'll do at work
- Maintain the day-to-day accuracy of pupil, parent and staff records held on iSAMS, ensuring data is entered, updated and checked in a timely manner
- Act as a first point of contact for staff queries relating to iSAMS, providing friendly, patient support and basic training
- Support the annual rollover process, including timetable set-up, class and form allocations, and the transition into the new academic year
- Produce routine and ad hoc reports (attendance, assessment, census and other statutory returns) under the guidance of the Data Manager and IT Department
- Assist with the production of pupil reports, working to agreed deadlines each term
- Work alongside the IT Department on system integrations, user accounts, permissions and troubleshooting, escalating technical issues as appropriate
- Support compliance with data protection requirements (UK GDPR), helping to keep records secure, accurate and appropriately retained
- Assist with admissions data entry and the smooth transfer of information between the Admissions team and iSAMS
- Undertake all required off-the-job training and coursework for the Level 3 Data Technician apprenticeship standard, attending college or training-provider sessions as scheduled
- Carry out other reasonable administrative or data-related duties as directed by the Head, Bursar or IT Manager
Where you'll work
Highfield Lane
Liphook
Hampshire
GU30 7LQ
Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.
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Training provider
HAVANT AND SOUTH DOWNS COLLEGE
Training course
Data technician (level 3)
What you'll learn
Course contents
- Select and migrate data from already identified sources.
- Format and save datasets.
- Summarise, analyse and explain gathered data.
- Combine data sets from multiple sources and present in format appropriate to the task.
- Use tools and/or apply basic statistical methods to identify trends and patterns in data.
- Identify faults and cleanse data to improve data quality, for example identifying gaps, duplicate entries, outliers and unusual variances, including cross-checking across data elements or between data sources.
- Audit data results for maintenance of data quality, reviewing a data set once all sources are combined, to ensure accuracy, completeness, consistency and traceability from original data.
- Demonstrate the different ways of communicating meaning from data in line with audience requirements.
- Produce clear and consistent documentation of the data provided to others and of actions completed. Where appropriate or mandated by the working context, this documentation should use standard organisational templates.
- Store, manage and distribute data in compliance with organisational, national, sector specific standards and or legislation.
- Considers sustainability and ways to reduce impact. For example, using cloud storage, sharing links to files, avoid storing multiple versions of files, and reducing the use of physical handouts of documentation.
- Parse data against standard formats, and test and assess confidence in the data and its integrity.
- Operate collaboratively in a working context that accounts for, and takes advantage of, the roles, skills and activities of others, especially those interacting with the same data sets or working towards a common goal.
- Prioritise own activities within the context of the duties to be performed, taking account of any known or expected impact on others.
- Follows equity, diversity and inclusion policies in the organisation for a common goal.
- Demonstrate the ability to use different tools and methods to formulate and utilise effective prompts to research, apply, and evaluate data transformation techniques.
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This is a work based apprenticeship with off the job training time given towards your learning. A work based trainer will be assigned from the college to help support your learning journey.
Essential qualifications
- GCSE in:
- English (grade 4)
- Mathematics (grade 4)
Desirable qualifications
- GCSE in:
- Business (grade 4)
- A Level in:
- Computing (grade C)
Share if you have other relevant qualifications and industry experience. The apprenticeship can be adjusted to reflect what you already know.
Commitment to completing the Level 3 Data Technician apprenticeship, including attendance at off-the-job training
Previous experience of working in a school or office environment
Familiarity with a Management Information System (iSAMS, SIMS, Arbor or similar)
Experience, in a relevant subject such as Business, IT, Computing or Data
Day and optional boarding school (prep school for ages 8–13; pre-prep and nursery for younger children).
http://www.highfieldschool.com (opens in new tab)
Benefits
- Pension
- Life Insurance
- Free Parking
- Free Lunch
Your earnings can increase over time with an apprenticeship. Find out about potential future pay (opens in new tab).
Potential of a further career within the company.
The contact for this apprenticeship is:
HAVANT AND SOUTH DOWNS COLLEGE
Robert Read
robert.read@hsdc.ac.uk
The reference code for this apprenticeship is VAC2000053533.
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