Oak View Group
Transaction Operations Assistant
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Oak View Group is reinventing the way the world comes together.
Driven by a passion to revolutionise the live events industry with dynamic thinking and an unshakeable dedication to those we serve, OVG turns up the volume on what makes life extraordinary.
From inspired development to curated hospitality, from brand innovation to premium for all, OVG is setting new standards and redefining expectations for everyone.
Role Purpose
We're looking for a Transactions Operations Assistant to join our Accounts Payable function. You'll be responsible for the accurate and timely processing of supplier invoices, ensuring everything runs smoothly through the right systems, workflows, and approvals — while supporting reconciliation and query resolution across the team.
What You'll Be Doing
Invoice Processing
- Process supplier invoices accurately in Adaco, NetSuite, and Coupa
- Ensure correct coding, cost centre allocation, and VAT treatment
- Follow approval workflows in line with delegated authority policies
- Monitor assigned invoice queues to meet processing SLAs
System & Data Integrity
- Resolve invoice matching exceptions where possible
- Flag system errors to the Supervisor/Manager
- Maintain accurate and complete supporting documentation
- Ensure invoices are processed in the correct accounting period and to the correct expense accounts
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Supplier & Query Management
- Monitor the shared AP inbox and respond to supplier queries
- Assist with supplier statement reconciliations
- Investigate and clear aged or unmatched items
- Escalate unresolved discrepancies in a timely manner
Controls & Compliance
- Adhere strictly to segregation of duties principles
- Maintain accurate audit trails for all invoice processing activities
- Follow fraud prevention and internal control procedures
- Ensure compliance with AP policies and governance standards
Month End Support
- Assist with invoice cut-off procedures
- Support accrual information gathering where required
- Ensure all assigned invoices are processed prior to close deadlines
Who We're Looking For
- Someone with strong attention to detail and a methodical approach to invoice processing
- Experience with AP systems such as Adaco, NetSuite, or Coupa is a plus
- Good working knowledge of VAT treatment and cost centre coding is advantageous
- Confident communicator, comfortable liaising with suppliers and resolving queries
- A team player who understands the importance of controls, compliance, and segregation of duties
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Good to Know
- This is a hybrid role — 3 days in the office, 2 days from home
- Salary range: £32,000 - £35,000
- You'll work closely with the Transactions Operations Manager and wider AP team
- Systems used day-to-day: Adaco, NetSuite, and Coupa
Our Inclusion Commitments
OVG is for everyone. Diversity drives innovation, strengthens our people, improves our service, and raises our excellence.
Wherever you come from, wherever you are going, we’d love to hear from you.
If you need any additional support or adjustments with your application, let us know and we will work with you to ensure you have everything you need.
Employee Screening and Eligibility to Work
In line with the requirements of the Asylum & Immigration Act 1996, all applicants must be eligible to live and work in the UK. Documented evidence of eligibility will be required from candidates as part of the recruitment process.
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