• Providing and maintaining financial support for the academies within the Trust using the finance system
• Maintenance and interrogation/scrutiny of account budgets as required.
• Support school budget holders, other colleagues and stakeholders with requests, training and queries regarding purchases, payments, trips and other activities.
• To support the Trust Finance Manager in delivering an efficient and effective finance provision for the Trust.
• Work both under direction and under own initiative to support the finance requirements of the Trust.

Key Responsibilities:

Finance Software:

• Overseeing the processing of all orders and invoices, maintaining the data on the system whilst ensuring budgets do not overspend and also adhering to ‘best value’.
• Processing journals where appropriate.
• Setting up and maintaining suppliers/staff in line with Trust internal processes and controls.

Income and Sales Ledger:

• Posting of remittances to appropriate ledger code/cost centres for academies and/or the Trust
• Maintenance of appropriate financial records
• Banking of any cash/cheques as applicable.
• Raise invoices for any other income streams e.g. Out of County Funding, Lettings, Out of Hours provision, etc. and ensure remittances are posted against relevant invoices.
• Monitoring of aged debtors and following up with customers in a timely manner.
• In line with school and/or Trust lettings policies, work in conjunction with Estates staff to ensure adequate records are kept and appropriate charges made for all lettings of both a short and long-term nature.

Expenditure and Purchase Ledger:

• Process orders and invoices as required to meet the needs of the business.
• Process and payment of non-order invoices in compliance with the Trust Finance and Accounting Policy.
• Ensure spend falls within allocated budgets and refer to budget holder as necessary.
• Prepare BACS runs on a regular basis.
• Monitoring of aged creditors and responding to suppliers in a timely manner.
• Processing of direct debit expenditure.
• Review information provided to determine any relevant 16-19 bursary award due to students.
• Make payments to students in receipt of 16-19 Bursary funding on a half-termly basis.

Trust Charge Cards:

• Collating and posting of charge card transactions and payments on the finance system.
• Maintain comprehensive and accurate financial records monthly.
• Ensure appropriate authorisation is obtained to support to audit requirements

Other duties

• Support budget holders with administration of the finance system.
• Plan own work considering priorities at the time.
• Provide monthly reports to Trust Finance Manager as requested.
• Administer email and post daily.
• Maintain all financial records in accordance with audit requirements.
• Safeguarding and promoting the welfare of children and ensuring they have a safe environment in which to learn.
• The post holder will be expected to participate in training and other learning activities and performance development as required.
• Maintain the highest standards of confidentiality and data protection in a discreet and professional manner.
• Any other duties commensurate with the role and as directed by Trust Finance Manager and/or CFPO.

Other information:

This role will predominantly be based at our Oak Wood site.

Postholder may be required to travel sites within the Trust. Appropriate expenses will be reclaimable.

Note: These are broad descriptions of the types of duties/activities expected of a post at this level, for illustrative purposes. They are not intended to provide an exhaustive list of duties.