Salford Pride
Trustee - Events - Volunteer
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This role will support with Board of Trustees with the oversight of the strategic planning, coordination, and delivery of all Pride-branded events and projects.
The role will support the Board of Trustees with the oversight of the Events & Projects Team.
What difference will you make?
By volunteering with Salford Pride, you will play a vital role in strengthening the charity’s ability to support the local LGBTQ+ community. Your time and effort will help extend the charities reach, assisting with events, projects and outreach. This contribution will directly enhance the charity’s capacity to deliver inclusive, person-centred events, reduce social isolation, and promote equality. Beyond the practical help, your presence as a committed ally or peer will foster a sense of belonging and visibility, helping to build a more inclusive and supportive environment for LGBTQ+ individuals in Salford.
What are we looking for?
Required Skills And Experience
- Proven experience in event management, project leadership, or volunteer coordination, preferably within a non-profit or community-focused setting.
- Strong leadership skills with the ability to inspire and manage volunteers.
- Excellent organisational, planning, and multitasking abilities.
- Effective communication and interpersonal skills to engage diverse stakeholders, partners, and volunteers.
- Solid understanding of risk management and health and safety regulations related to event delivery.
- Experience in sponsorship development and partnership management is desirable.
- Passion for promoting inclusivity, community empowerment, and fundraising within the LGBTQ+ sector.
- Ability to adapt to a dynamic volunteer-led environment and work collaboratively with the Board, and wider team.
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What will you be doing?
Key Responsibilities
- Support the Board of Trustees with the planning, development and delivery of Salford Pride’s regular, one-off and flagship events and projects.
- Provide hands-on support before, during and after events, including event set-up, delivery, close-down, troubleshooting and attendee support where required.
- Manage, support and motivate the Events & Projects Team volunteers, fostering a collaborative, inclusive and supportive team culture.
- Oversee volunteers in developing innovative event concepts, ideas and proposals for Board review and approval.
- Support the recruitment, induction, development and retention of Events & Projects volunteers, while monitoring volunteer workload and wellbeing.
- Work collaboratively with Trustees and other volunteer teams, sharing workload and stepping in to support operational delivery where capacity requires it.
- Ensure appropriate health and safety, safeguarding, accessibility, risk management and contingency arrangements are in place for events and projects, working closely with the Chair and other Trustees.
- Support safeguarding arrangements for attendees, volunteers, performers, contractors and participants, including consideration of children, young people and vulnerable adults where applicable.
- Champion Salford Pride’s values of diversity, equality, equity and inclusion, ensuring events are accessible and inclusive to the wider LGBTQ+ community.
- Coordinate with Marketing, Fundraising and Communications to maximise engagement, attendance and community impact.
- Act as a point of contact for sponsors, partners, venues, performers, suppliers and contractors, supporting relationship management and appropriate due diligence.
- Consider reputational risks associated with sponsors, partners and event participants, escalating concerns to the Board where appropriate.
- Monitor event and project budgets and resource allocation, working with the Treasurer and Chair to ensure appropriate financial controls and approvals.
- Ensure relevant policies, legal requirements, insurance, licensing, data protection, safeguarding and health and safety requirements are appropriately considered.
- Provide regular reports to the Board on progress, budgets, risks, challenges, decisions required and outcomes.
- Maintain appropriate records including proposals, approvals, risk assessments, contracts, incidents, budgets and evaluations.
- Support emergency and contingency arrangements and assist the Chair and Board in responding to significant incidents, complaints, cancellations or emergencies.
- Facilitate post-event reviews, feedback and impact reporting to identify learning and improve future events and projects.
- Ensure events and projects support Salford Pride’s charitable objectives and deliver meaningful community benefit.
- Ensure major events, significant sponsorship agreements and major project plans are presented to the Board for appropriate review and approval before execution.
- Contribute to the wider workload of Salford Pride, recognising that Trustees may need to assist outside their primary area of responsibility when the needs of the charity require it.
- Work collectively with the Board to ensure decisions are made in the best interests of Salford Pride, its beneficiaries, volunteers and the wider community.
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