Reproductive Justice Initiative
Trustee Secretary for an SRH charity - Volunteer
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We are seeking an administrator for the Trustee Board to help it carry out its duties efficiently and ensure compliance with all governance documents and procedures.
What difference will you make?
As Secretary, you will play a vital role in helping us fulfil the charity's aims, meet regulatory requirements, and continue benefiting the communities we serve.
What are we looking for?
As a charity that focuses on the sexual & reproductive health (SRH) rights and experiences of people of colour (PoC) and other minoritised individuals, we are looking for trustees who have lived experience of discrimination.
Skills and Qualities
- Strong organisational skills.
- Experience of how Trustee Boards operate and of effective charity governance.
- An understanding of how to make meetings accessible.
- Experience of minute-taking and strong record-keeping skills.
- Accuracy and efficiency with an eye for detail.
- Good interpersonal and communication skills
- Possess and demonstrate integrity, objectivity, accountability, and honesty.
- An effective team worker, contributing an independent perspective.
- Understanding of the legal duties, responsibilities and liabilities of trusteeship and the Secretary role.
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What will you be doing?
This year, we're undertaking an organisational refresh involving co-creation to help shape our next chapter, with minimum requirements to attend monthly meetings, quarterly board meetings, and a strategy day. For this reason, we are looking for applicants to commit to a full-day (Saturday) strategy meeting in November, facilitated by an organisational health consultant.
As a trustee, your mandate will be to support the mission and vision by actively supporting fundraising efforts and exploring new fundraising avenues. However, as Secretary, you will administer the Trustee Board by organising trustee meetings, preparing agendas in consultation with the Chair and CEO, receiving agenda items from other Trustees, and circulating agendas and any supporting papers in good time.
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As Secretary, you will ensure meeting arrangements are met, including hybrid arrangements and access requirements. During meetings, you will confirm that quorum is met (including hybrid attendance), minute meetings, and circulate draft minutes and action points to Board members. You will act as an administrative liaison between the Board and CEO, checking that Trustees have carried out agreed action(s).
The Secretary will be expected to build a collaborative working relationship with staff, freelancers and volunteers, rooted in proactive communication and committed to conflict resolution principles. This is a unique opportunity to help to shape the future of our charity and make a lasting impact on the community we serve.
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