Xcelentra Financial Services Ltd
UK Finance Support
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Location: Reading, RG1 3EU
Employment Type: Full-time, Permanent
Working Pattern: 5 days per week, fully onsite
Salary: £26,000 – £33,000 per annum, depending on experience
Applications: hr.uk@laderatechnology.com
Visa: PSW and dependants of Tier 2 / Skilled Worker visa holders can apply. No sponsorship is provided.
The person would look after day-to-day finance work for our company’s UK business and help with the HR and admin duties below.
Responsibilities
Accounting and Zoho Books
- Keep the books up to date, reconcile bank accounts and prepare month-end schedules.
- This includes the Zoho Books work we discussed.
Invoicing and collections
- Raise invoices on time, track outstanding balances and follow up with customers on payments and billing queries.
Supplier payments
- Keep track of supplier invoices and amounts due.
- Prepare payment details and supporting documents for approval.
Payroll
- Check timesheets, salary details and employee changes.
- Send the monthly inputs to the payroll provider.
UK compliance
- Track deadlines and get the information needed for VAT, PAYE and other statutory requirements to the external accountants on time.
Records and monthly reports
- Keep invoices, expense records and supporting documents organised for accounting, tax and audit purposes.
- Prepare basic monthly finance reports and trackers.
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Day-to-day coordination
- Work with the UK team, management, employees, customers, suppliers and external accountants.
HR and Admin Duties
Joining and leaving
- Help with employee onboarding and offboarding.
- Follow up with candidates and employees for the required paperwork.
Employee records
- Keep employee details, employment documents, payroll records and leave and attendance trackers accurate, up to date and confidential.
Company records and purchasing
- Keep statutory and admin records, customer and supplier contracts, NDAs and other agreements organised.
- Coordinate purchases and maintain supplier and purchase records.
Additional Responsibilities
Taking ownership
- Stay on top of regular tasks, sort out routine problems and follow things through.
- Raise issues early when help or a decision is needed.
Cash visibility
- Provide regular updates on bank balances, expected receipts and upcoming payroll, supplier and tax payments.
- Keep a short-term cash forecast and flag likely shortfalls early.
Knowing when to ask for advice
- Handle routine work using agreed processes and recognise when a UK accountant or tax adviser needs to be involved.
- Keep a record of their advice and put it into practice.
Following compliance through
- Maintain the compliance calendar, chase information and updates, flag delays and confirm that filings and payments have been completed.
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Speaking directly with customers and advisers
- Be comfortable calling or emailing customer finance teams and external advisers, resolving queries and following up on agreed actions.
Keeping a record of decisions
- Maintain a simple log of important accounting and tax treatments, including the advice received, why the treatment was agreed and when it applies.
Making handovers straightforward
- Write down regular processes, deadlines, key contacts and outstanding matters so someone else can pick up the work when needed.
Developing the reporting
- Build on the monthly reports as the business grows, covering profit and loss, the balance sheet, cash, outstanding customer balances and key finance or compliance matters.
Candidate Profile
Accounting experience
- Strong accounting basics and practical experience, likely around 1–3 years.
- Finding someone who can handle the work matters more than an exact number of years.
Communication and organisation
- Clear communicator who is comfortable dealing with people outside the business, pays attention to detail and meets deadlines.
UK knowledge
- Familiarity with UK accounting, VAT and PAYE would be useful.
- Specialist technical advice would continue to come from the external UK advisers.
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