CPI Books UK
UK Supply Category Lead (Indirect spend)
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UK Supply Category Lead (Indirect spend)
Accountable to: UK Head of Procurement
Location: CPI Books Croydon
CPI Group has an opportunity for an enthusiastic person to join our dynamic team on a permanent contract in our purchasing and stock department.
CPI Group are a pan-European book printer and distributor with 17 manufacturing sites based within the UK, France, Germany, and Spain. We work in numerous markets including Trade (printing millions of Harry Potters!), to printing books for the academic and educational markets delivering school books and books on demand. The business is growing, and we are looking for energetic, creative, innovative team players to join us.
Role Objective
To manage Supplier contracts and relationships ensuring that they meet the needs of business and individual stakeholders by delivering on the “5 rights” principles of Procurement.
Contract Development
For allocated categories:
- Build effective relationships with Supply Chain partners to ensure your role is viewed as the primary point of contact for all CPI contractual/commercial matters
- Investigate fully alternative options/ sources of supply taking into account logistical complexities of alternative supplies
- Run tenders, and where necessary, reverse auctions in a timely and professional manner ensuring all respondents are treated equally
- Accurately analyse and present tender responses ensuring all responses are measured in full against contract lifecycle
- Make recommendations to Management on analysis ensuring that subsequent risks are identified
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Contract Management
For allocated categories:
- Shape relationships with internal stakeholders to ensure that their needs are the primary focus of supplier contract actions
- Work with sites/ internal stakeholders to implement / adhere to Group deals ensuring that:
- internal stakeholders needs and concerns are addressed in advance of implementation
- internal stakeholders understand the need to support management of contracts via timely reporting of NCRs, late deliveries etc
- Work with sites/ internal stakeholders to ensure that internal stakeholders understand the need to support management of contracts via timely reporting of NCRs, late deliveries etc
- Manage vendor performance in a Continuous Improvement culture though regular scheduled review meetings ensuring that internal stakeholders are consulted on performance in advance of review meeting
- Develop and maintain a suite of Management Information in Contract Management systems relevant to the contract on a monthly basis for internal consumption ensuring that as a minimum the following information is captured:
- Market intelligence/ changes and trends in marketplace
- Spend per product group/ product line (current year v previous)
- Cost savings and cost avoidance
- Performance to Service Level Agreement
- NCRs/ complaints
- Waste generated and diverted
- Emissions generated and diverted
- Overdue payments
Team Support
Maintain Governance & Control mechanisms Including:
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- Contract Management systems/maps
- Spend logs
- Vendor rosters
- Onboarding systems and documentation
- Credit score logs
- One off spend reports
• Manage system onboarding process of new suppliers where instructed
• Prepare notes/ actions from fortnightly Procurement meeting and issue to all stakeholders
• Reconcile monthly credit card spend of “single items” into expenses claim format
• Ensure all documentation generated, where necessary, is readily accessible to relevant personnel on shared folders
• Provide a regular monthly report to UK Procurement Director on:
- Activities
- Delivered savings
- Costs avoided
- Cash delivered
Key Competencies
Skills
- Tender Process Management
- Commercial analysis skills
- Negotiation/ persuasion ability
- Understand the importance of KPIs
- Relationship Management
- Appreciation of internal stakeholder value
- Report writing
- MS Package, particularly Excel
- Confidence/diligence with numbers
Behaviours
- Team player
- Strong attention to detail
- Effective communicator
- Continuous Improvement focus
- Problem solving ability
- Willing to work under own initiative
- Desire to travel (often at short notice)
- Understands the value of building 121 relationships
- Effective listener
Personal Attributes
- Confident
- Resilient
- Flexible
- Reliable
- Respectful
- Honest
- Sincere
- Likeable
Hours of work: 40 hours per week- Monday- Friday
Closing date for applications: 23rd October 2024
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