Medical University of South Carolina
UNIV - Research Financial Coordinator - Hollings Cancer Center
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Job Description Summary
The Hollings Cancer Center (HCC) Financial Coordinator is a critical position to the Clinical Trials Office (CTO). This position works closely with the CTO clinical operation, the regulatory unit, along with other University departments including the Office of Research Sponsored Programs (ORSP). This person is responsible for research grant activities (both federal and non-federal) trials managed within the HCC CTO and oversee the submission and execution of contracts within Cayuse, along with the development and negotiation of study budget.
Entity
Medical University of South Carolina (MUSC - Univ)
Worker Type
Employee
Worker Sub-Type
Research Grant
Cost Center
CC001332 HCC CTO Administration
Pay Rate Type
Hourly
Pay Grade
University-GEN08
Pay Range
$45,300.00 - $61,100.00 - $77,000.00
Scheduled Weekly Hours
40
Work Shift
Job Description
Summary:
The Hollings Cancer Center (HCC) Financial Coordinator is a critical position to the Clinical Trials Office (CTO). This position works closely with the CTO clinical operation, the regulatory unit, along with other University departments including the Office of Research Sponsored Programs (ORSP). This person is responsible for research grant activities (both federal and non-federal) trials managed within the HCC CTO and oversee the submission and execution of contracts within Cayuse, along with the development and negotiation of study budget.
Responsibilities:
- 35% Budget Development: Oversee the budget process for all new trials conducted through the HCC Clinical Trials Office (CTO). Works closely with our approved third-party entity to receive the prospective reimbursement analysis (PRA) information. Has an understanding in the translation of study procedures outlined in a protocol and PRA and has working knowledge on how the calendars play a role in billing compliance. Conduct review of the CTMS clinical calendars. Utilize PRA information and the protocol to develop the SPARC study calendar structure, CPT codes input and budget. Works with MUSC Principal Investigator (PI), CTO, and MUSC ancillary services to ensure all costs associated with the trials are incorporated into the study budgets. Has knowledge on how to review complex research protocols, extracting all pertinent information that translates to budget items. Reviews information from the HCC Resource Allocation and Feasibility Team (RAFT) and works with study coordinators to identify any financial feasibility issues that would preclude HCC from participating in a trial. Develops working relationship with HCC PI’s for reviewing PRA and study budget/contract content and obtaining PI approvals. Negotiates budget with sponsors when all costs are not covered and determines whether a study is financially viable based on the outcome. Develops complex budgets ensuring all personnel pieces are accounted for, all patient care services are appropriately billed, all indirect costs (IDCs) are accounted for, start-up costs are accounted for, and CTO services are appropriately budgeted for based on the fee schedule approved by Grants and Contracts Accounting. To promote research billing compliance, ensures study contract, budget, study calendar is created in harmony with the PRA. Tracks the status of the budget review and negotiation and ensures proper timing of budget activities to promote timely study activation. Reports budget milestones within the clinical trials management system (CTMS) and keeps stakeholders such as the sponsor, PI, study team abreast of current statuses. Ensure proper filing and organization of budget documents and correspondence per CTO policies
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30% Trial Budget Maintenance: Oversee the budget process for all amendments conducted through the HCC Clinical Trials Office (CTO). Has an understanding in the translation of study procedures outlined in a protocol and PRA and has working knowledge on how the calendars play a role in billing compliance. Conduct review of the amended CTMS clinical calendars. Utilize amended PRA information and the protocol to review what changes need to be made within the most recent budget. Has knowledge on how to review complex research protocols, extracting all pertinent information that translates to budget items. Negotiates budget with sponsors when all costs are not covered and determines whether a study is financially viable based on the outcome. To promote research billing compliance, ensures study contract, budget, study calendar is created in harmony with the PRA. Tracks the status of the budget review and negotiation and ensures proper timing of budget activities to promote timely study amendment execution. Reviews amendments and ensures that budget changes and amendment contracts are executed accordingly. Ensure proper filing and organization of budget documents and correspondence per CTO policies.
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20% Contract Management: Works closely with ORSP in adhering to University policies and procedures for research contract review. May also work with MUSC legal should any service agreements be entered. Has working knowledge of Cayuse to properly create and submit new studies and contract amendments for review. Develops internal budget per MUSC policy and guidance and ensures that the internal budget matches other study documents such as the PRA, negotiated sponsor budget template and consent. Tracks the status of the contract review and ensure proper timing of submission and processing for promoting timely study activation. Reports contract milestones within the clinical trials management system (CTMS) and keeps stakeholders such as the sponsor, PI, study team abreast of current statuses. Ensure proper filing and organization of contract documents and correspondence per CTO policies.
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15% Training, Continuing Education, Reporting and Additional Duties: Will be expected to participate in the CTO start-up pending projects, CTO amendment pending projects, CTO staff meetings, PI Office Hours along with the CRG meetings as needed to provide updates to the CRG investigators. From time to time, special projects or workgroups may be established to promote process improvement or assist with strategic planning.
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Additional Job Description
Minimum Requirements: A high school diploma and three years professional experience in a related area such as accounting, auditing, finance or commercial lending. A bachelor's degree with multiple accounting courses may be substituted for two years of the required work experience.
Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry up to 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous)
Additional New Requirements: Computer literacy.
If you like working with energetic enthusiastic individuals, you will enjoy your career with us!
The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.
Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees
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