URBN - Payroll Administrator (12 Month FTC)

URBN UK Limited is part of the URBN Group, a global retailer, with its European Head Office located in London. Its retail offering in Europe takes the form of three brands.

With stores in more than 10 European countries and a strong e-commerce presence, we’re driven by the same core values as our customers, and we approach our work with a sense of community and purpose that sets our brands apart. We love what we do.

Role Summary

Join our payroll team as a Payroll Administrator, where you’ll play a key role in ensuring our 3,500+ employees across Urban Outfitters, Anthropologie, and Free People are paid accurately and on time in the UK and EU. This fast-paced role is perfect for a highly organised professional with a sharp eye for detail and precision with data entry. You’ll join a friendly, supportive environment that prides itself on collaboration and provides training to help you succeed.

What You'll Be Doing

• Ownership of monthly payroll data (via Payroll system) such as, starters, leavers, and changes.
• Maintenance of timekeeping system (Kronos) for starters, leavers, and changes.
• Preparation and posting of journals and full reconciliation.
• Assisting with pension queries (automatic enrolment and opt-out).
• Maintain and develop relationships with all key stakeholders.
• Work closely with HR to support with benefit processes, pre and post payroll processing.
• Ensure all payroll related issues are handled in the most efficient and timely manner possible.
• Assist the wider payroll team with any other ad-hoc tasks.
• Keep up to date with new legislation, ensuring policies and procedures are correctly in place and documented.
• Liaise with HM Revenue and Customs.
• Proactively audit the payroll information received to ensure there is appropriate authorisation.
• Ensure all colleagues are paid in accordance with agreed timetables.
• Knowledge of manual payroll calculations, PAYE/NIC and statutory payments when running payrolls e.g., redundancy, SMP/SAP, SPP and SSP.
• Help where necessary with current projects to deliver corporate objectives.
• Look at current issues; feel confident to make suggestions on where to resolve.
• Ensuring operational service reviews take place monthly to ensure the delivery standards are managed against the service level agreements.
• Comply with internal and external audit requirements.