Vendor Management Officer- Separation Project

Separation and Transition Support

• Coordinate vendor activities against separation milestones and future-state operating-model plans.
• Support vendor onboarding, transition, migration, knowledge-transfer, stabilisation and offboarding activities.
• Maintain an integrated view of vendor dependencies, deliverables, critical dates and decision requirements.
• Support TSA exit planning, including readiness tracking, documentation, knowledge transfer and service-continuity controls.
• Escalate vendor delays, unresolved dependencies and transition risks that may affect separation timelines or business continuity.

Contract and Commercial Governance

• Maintain an accurate inventory of vendor contracts, Statements of Work, amendments, change requests, commercial commitments.
• Monitor vendor compliance with contractual obligations, deliverables and governance requirements.
• Support contract changes resulting from separation, including novation, assignment, scope changes and new legal-entity requirements.
• Coordinate with Procurement, Legal and Finance on commercial issues, approvals and contract documentation.
• Support spend tracking, purchase-order monitoring, invoice validation and financial reporting.

Vendor Risk, Controls and Compliance

• Support third-party risk assessments, due diligence, control reviews and ongoing vendor monitoring.
• Maintain vendor risk registers, action logs, mitigation plans and compliance documentation.
• Track risks relating to service continuity, data protection, information security, financial exposure, contractual obligations and regulatory requirements.
• Escalate material vendor risks, control gaps, compliance concerns and unresolved issues.
• Ensure vendor activities follow applicable company policies, separation governance and delegated authorities.

Stakeholder and Process Management

• Act as a central coordination point for vendor-related queries, actions and escalations across the programme.
• Facilitate cross-functional resolution of vendor issues involving Procurement, Legal, Finance, Digital, HR, Risk and Compliance.
• Support standardisation, automation and continuous-improvement initiatives across vendor-management activities.

Skills and Experience

• Strong vendor governance, third-party management and contract oversight skills, including SoWs, SLAs, KPIs and change control. (at least 3 years)
• Excellent organisation, coordination and attention to detail, with the ability to manage multiple priorities in a fast-paced transformation environment.
• Strong analytical skills to interpret performance, commercial and risk information.
• Effective stakeholder management across functions, countries and seniority levels.
• Clear written and verbal communication, including concise management reporting.
• Proactive, delivery-focused and comfortable managing issues, risks, dependencies and ambiguity.
• Relevant experience in vendor management, supplier governance and performance, procurement governance, billing process, third-party risk, outsourcing or operational service management.
• Experience supporting contract lifecycle activities.
• Experience in business separation programmes is desirable.

Qualifications

Essential

• Bachelor’s degree or equivalent professional experience in Business, Procurement, Supply Chain, Finance, Risk Management, Technology or a related discipline.
• Proficiency in Microsoft Office applications, particularly Excel, PowerPoint, Word and SharePoint.

Desirable

• Professional qualification or certification in Procurement, Contract Management, Project Management, Risk Management or Service Management.
• CIPS, PRINCE2, Agile, Lean Six Sigma, ITIL or equivalent certification.

Additional Information

Kingston working environment:

• Contractors who are based at Kingston will be eligible to get free parking at a local carpark.
• There is a Staff Shop located on the Ground Floor next to the main entrance, where Contingent Workers can buy discounted UL products.
• A canteen.
• A Gym is available for use on the Ground Floor (with subscription). Facilities in the gym include cardiovascular equipment, resistance machines, spin bikes, free weights area, boxing equipment and a stretch/matted area. Classes are also available and can be booked directly with the Gym. Shower facilities are available in the changing rooms, along with hairdryers.