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Vendor Operations Analyst - Financial Data & Technology
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Vendor Operations Analyst
We are seeking a Vendor Operations Analyst to support the management and administration of financial data, research, alternative data, and other strategic third-party vendors for a highly respected global alternative investment manager.
This is an outstanding opportunity for someone looking to build a long-term career within financial services operations while gaining exposure to vendor contracts, vendor management, procurement, technology, and operational governance.
This role is ideal for a highly organized, intellectually curious professional who enjoys bringing structure to complex operational processes and takes pride in delivering accurate, high-quality work. Working within a small, high-performing team, you'll support the full lifecycle of strategic vendors—from onboarding and contract administration to renewals, governance, and continuous process improvement.
Success in this role requires exceptional attention to detail, sound judgment, and a commitment to operational excellence. Every task—whether updating documentation, coordinating a contract, communicating with a vendor, or supporting an internal stakeholder—contributes to protecting the firm's operational, legal, and compliance standards.
Key Responsibilities
- Support the day-to-day management of financial data, research, software, and technology vendors throughout the vendor lifecycle.
- Coordinate vendor onboarding, renewals, amendments, and offboarding activities.
- Maintain complete and accurate vendor records, contracts, and documentation across internal systems.
- Monitor contract milestones, renewal dates, and operational deadlines to ensure timely completion.
- Support procurement, legal, and compliance workflows by preparing, routing, and tracking documentation through established approval processes.
- Coordinate with internal stakeholders across technology, finance, legal, compliance, and business teams to ensure requests are completed accurately and efficiently.
- Communicate professionally with external vendors regarding operational and administrative matters.
- Prepare reports and maintain documentation that enables informed operational and commercial decision-making.
- Identify opportunities to improve operational processes, documentation, and team efficiency.
- Maintain the highest standards of confidentiality, professionalism, and attention to detail.
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What We're Looking For
We're looking for someone who is naturally curious, exceptionally organized, and takes genuine pride in producing accurate, high-quality work.
Experience within financial services, asset management, banking, or other regulated professional environments is strongly preferred. Experience supporting vendor management, procurement, contract administration, or operational governance is highly desirable.
The ideal candidate will demonstrate:
- Exceptional attention to detail and accuracy.
- Ownership by following through on commitments and ensuring work is completed to a high standard.
- Strong written and verbal communication skills.
- Excellent organizational and time management abilities.
- Intellectual curiosity and a willingness to learn complex concepts.
- Sound judgment and a proactive approach to problem-solving.
- Professionalism, humility, and a collaborative mindset.
- The ability to manage multiple priorities while maintaining quality.
- A commitment to following established processes while continually looking for thoughtful improvements.
Experience within financial services, procurement, vendor management, operations, contract administration, or market data is advantageous but not essential. We value learning potential, ownership, and operational excellence above direct industry experience.
What Success Looks Like
Within your first year, you will have become a trusted member of the Vendor Operations team, known for delivering consistently accurate work, communicating professionally, maintaining exceptional documentation, and continuously improving the processes you support. We're a small team that values professionalism, humility, curiosity, and continuous improvement. We believe operational excellence comes from people who care deeply about accuracy, enjoy learning, and take pride in doing things the right way.
Success is measured by reliability, accuracy, accountability, and the confidence others place in the quality of your work.
Essential
- Bachelor's degree or equivalent professional experience.
- Excellent written and verbal communication skills.
- Exceptional attention to detail with the ability to produce consistently accurate work.
- Strong organizational and time management skills with the ability to manage multiple priorities.
- A proactive, self-motivated approach with the ability to work independently and take ownership of tasks.
- Strong analytical and problem-solving skills with the ability to understand and learn complex concepts quickly.
- Professional judgment, discretion, and the ability to handle confidential information appropriately.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
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Preferred
- Experience within financial services, investment management, banking, consulting, or other professional services environments.
- Experience supporting vendor management, procurement, contract administration, operations, or project coordination activities.
- Familiarity with contract lifecycle management (CLM) systems, procurement platforms, or workflow tools.
- Experience working with financial data, research, software, or technology vendors.
- Experience coordinating work across multiple internal stakeholders and external suppliers.
Personal Attributes
We're looking for someone who:
- Takes pride in producing high-quality, accurate work.
- Is intellectually curious and enjoys learning new concepts.
- Demonstrates professionalism, humility, and accountability.
- Communicates clearly and confidently with colleagues and external partners.
- Follows established processes while continuously looking for opportunities to improve them.
- Thrives in a collaborative, fast-paced environment where attention to detail and operational excellence are highly valued.
Benefits
- Competitive salary.
- Hybrid working environment.
- Pension contribution.
- Generous annual leave entitlement.
- Opportunity to work alongside experienced professionals supporting a leading global investment management firm.
- Exposure to financial markets, vendor management, procurement, and operational workflows.
- Ongoing training and professional development.
- Opportunities for long-term career growth as responsibilities expand.
- Collaborative, supportive team culture focused on continuous learning and operational excellence.
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