Marshall & Machado Recruitment Services Ltd
Vice President, Fundraising Operations
How your CV stacks up
Upload your CV to see how well it fits this job role
?%
Vice President, Fundraising Operations
London / Luxembourg · Full-time · Fund Operations
About the Role
We are seeking a Vice President, Fundraising Operations to join our Fund Operations function. You will oversee the strategic execution and continuous improvement of new fund launches from inception through final close — combining fund structure establishment, regulatory compliance oversight, and investor lifecycle management. You will be responsible for alternative investment fund set-ups, regulatory notifications, and delivering a seamless investor experience across multiple fund launches.
Key Responsibilities
Fund Structure & Entity Establishment
- Coordinate and oversee the setup and incorporation of fund entities in collaboration with fund counsel, local counsel, and corporate administrators
- Coordinate statutory filings and regulatory notifications for Alternative Investment Funds (AIFs), including CSSF notifications and AIFM setup
- Ensure compliance, accuracy, and timely submission across all regulatory workstreams
Investor Onboarding & Client Experience
- Lead enhancement of investor onboarding workflow, from subscription commitment through account activation (primary and secondary market)
- Coordinate with transfer agent on investor documentation, KYC/AML clearances, and verification processes
- Oversee investor-facing tools and platforms for account management and communication
- Partner with administrators, custodians, and third-party service providers to align on investor-specific requirements and service levels
- Champion continuous improvement initiatives in onboarding systems and client experience tools
Reasons to use Rodeo
Start with a chat, not a search bar
Grad scheme, placement, apprenticeship? Not sure what you want yet — that's fine. Your agent talks it through with you and turns "I have no idea" into a shortlist.
It searches the market for you
Every day your agent scans the market matching roles against what actually matters to you, not just keywords on a CV.
Only hits
No noise. No "maybe this fits." Just roles with a clear explanation of why they're right — and where to focus when applying.
Operational Project Management & Leadership
- Direct the end-to-end fundraising lifecycle across multiple fund launches, coordinating across fund counsel, local counsel, administrators, transfer agents, tax advisors, marketing & distribution, and compliance teams
- Lead data input, validation, and reconciliation of fundraising-related data across internal systems
- Support legal and operational negotiations on side letters, investor agreements, and service provider arrangements
- Mentor and develop team members; define processes, ownership, and escalation protocols
Strategic Fund Operations Initiatives
- Lead and collaborate on strategic projects across the Fund Operations organization
- Drive process improvements and operational efficiency enhancements, setting and monitoring KPIs
- Identify organizational capability gaps and recommend solutions (tools, staffing, training)
- Report on fund operations performance and key metrics to senior leadership
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Qualifications
- University degree in finance, law, or related field
- 7+ years of relevant experience in fund operations, fund administration, alternative investment fund establishment, or closely related discipline
- Demonstrated experience leading investor onboarding workflows and managing investor-facing tools or platforms at scale (primary and secondary market)
- Knowledge of alternative investment fund structures (SICAVs, SIFs, compartments, etc.) and secondaries markets
- Track record of driving process improvements and operational efficiency initiatives
- Fluent in English (spoken and written)
Highly Valued
- Significant experience in private equity or alternative asset management
- Hands-on expertise with fund administration platforms, investor onboarding tools, and digital KYC solutions
- Experience with legal fund structures
- Knowledge of investor relations and client experience strategy
- Working experience in London, Luxembourg, or other international financial centers with strong regulatory frameworks
- Previous team leadership or mentoring experience
This role is critical to delivering a seamless investor experience across multiple fund launches. Apply now to lead fund launches end-to-end.
“It took my CV and asked me questions relevant to understanding what kind of jobs to suggest for me. Suggestions were almost perfect. Jobs were exactly what I’ve been looking for.”
Jessica, London
Skills
Location