Windmark
Virtual Assistant, Founder’s Office
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Virtual Assistant, Founder’s Office
Team: Operations
Type: Full-time
Location: Remote (India / overlapping US East and UK)
Job posted: Sep 11, 2026
About The Role
Windmark's founder runs sales, client relationships and delivery oversight across several time zones at once. This role exists so none of it drops. You sit in the founder's office as the second pair of hands on everything that keeps a day moving: client threads, meetings, follow-ups, and the long tail of work items that have no obvious owner.
It is a broad role rather than a narrow one. Some days are scheduling and inbox triage. Others are chasing a client for assets, prepping a brief before a call, or tracking one deliverable across three people until it ships. You will speak to clients in the US, the UK and elsewhere directly, often as the first person they hear from, so how you write and speak matters as much as how you organise.
You report to the founder with no layer in between. That means real context on the business early, and real ownership of what you hold.
What you will do
- Run the founder's calendar and inbox: schedule across time zones, prepare briefs before calls, and make sure nothing sits waiting on a reply that should have gone out.
- Act as a first point of contact for clients: answer what you can, chase what we need, and keep threads warm between calls.
- Own the admin side of meetings end to end: agenda before, notes during, action items tracked after.
- Track work items that cut across projects, holding a live view of what is due, what is blocked, and who owes what.
- Prepare documents, proposals, decks and reports from rough inputs.
- Handle recurring operational work: invoices, onboarding paperwork, tool admin, travel and expenses.
- Pick up the one-off requests that fit nowhere else, and turn the ones that repeat into a routine.
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What we are looking for
- Experience supporting a founder or an executive, including direct work with international clients.
- Written and spoken English strong enough to represent the founder in a client thread without being edited.
- Willingness to overlap with US and UK working hours for part of your day.
- Evidence you can hold many threads at once: you track your own commitments and follow up without being asked twice.
- Judgement about what genuinely needs the founder and what you can close yourself.
- Fluency with everyday tools: Google Workspace, a project tracker, and whatever else the work calls for.
- Discretion. You will see client contracts, pricing and internal conversations.
Nice to have
- Time in an agency, studio or another services business.
- Familiarity with Notion, Slack, Cal.com or similar.
- Comfort with invoices and light bookkeeping.
- Experience across different industries rather than a single niche.
Compensation and logistics
- INR 15,000 to 20,000 per month, depending on experience.
- Full-time and remote from India, with hours overlapping US East and UK.
- Reports directly to the founder.
We take care of our people, always.
We put our people first. When the team feels genuinely valued and well looked after, the best work follows, so we give everyone the support, flexibility, and room to grow that great work depends on.
Apply for this role
Flexible work rhythm
Work with flexible hours and a hybrid-friendly model built for deep creative focus, thoughtful collaboration, and healthier work rhythms.
Work with global companies
Collaborate with international teams and leading brands across time zones.
Get help with your application
Your very own career expert that helps elevate your application to the next level.
Modern tools & setup
Access the hardware, software, and workflows needed to do your best work.
Team retreats & offsites
Regular offsites for collaboration, reflection, and studio planning beyond day-to-day delivery.
From the people inside Windmark.
Team members sharing what they value most about the work, culture, and creative process.
“Every project I run is staffed with experienced people, so I'm never relaying half-answers between a client and a junior. Fewer meetings, more trust, and the work actually ships when we said it would.”
Rishabh Sharma, Technical Project Manager
“I came in expecting the usual 'just ship it' pressure. Instead I get the time to get the details right, and every bit of feedback is about the work, never about looking busy.”
Juhi Kubani, UI Designer
“Lowest-ego team I have worked on. We argue hard in a review, agree the best idea wins, and grab chai right after. Titles never decide anything here.”
Joshua Thakur, Product Manager
Frequently asked questions
Can't find your answer? Book a call or send us a message.
Book a call
Is this role remote or in-office?
Most roles are hybrid-friendly with flexible hours, so you can do your best work from wherever you focus best.
How long does hiring usually take?
Typically two to three weeks from first conversation to decision. We move fast and keep you posted at every step.
Do I need agency experience?
Not always. Strong craft, ownership, and clear communication matter more to us than where you have worked before.
What should I include in my application?
A focused portfolio, a few pieces of role-relevant work, and a short note on what you actually contributed.
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