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Virtual Executive Assistant to CEO
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About The Role
What you'll be doing day to day
Virtual Executive Assistant to CEO
Full-Time | Multi-Business | Remote
The Company
We are a fast-growing group of entrepreneurial businesses operating across multiple sectors and regions.
Our Portfolio Includes
- Jobnav – A technology start-up focused on innovation within recruitment
- A franchised recruitment business operating across the UK and Middle East
- A Middle East-based nursery project (early-stage development)
- Leadership involvement within a global business network
We operate at pace, across multiple time zones, industries, and stakeholder groups. As we continue to scale, we are seeking a highly organised, commercially aware Virtual Executive Assistant to support the CEO across all ventures.
The role
This is not a traditional diary-only EA position. You will act as a force multiplier for the CEO - bringing structure, follow-through, and operational discipline across multiple business units.
You Will Be Responsible For
- Full executive diary and schedule management across time zones
- Preparing agendas, documenting minutes, and tracking actions
- Coordinating projects across multiple companies simultaneously
- Standardising processes and maintaining SOPs
- Managing reports, dashboards, and KPI tracking
- Acting as the central coordination point between CEO, teams, franchisees, and partners
- Supporting presentations, proposals, and executive documentation
You will work closely with internal teams (sales, marketing, admin, finance) and external stakeholders to ensure alignment, accountability, and execution.
What You Need
It is ESSENTIAL that you have:
- Proven experience supporting a CEO or senior executive
- Experience managing multiple projects or business units
- Strong project management and organisational skills
- Excellent written English and structured communication
- Advanced Microsoft 365 and Google Workspace skills
- Experience using CRM systems (Zoho or similar)
- Ability to produce structured executive reports and summaries
- High levels of proactivity and independence
- Full-time availability and flexibility across time zones
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Desirable
- Experience in franchising, recruitment, or startup environments
- Familiarity with project management tools (Asana, Monday, ClickUp, MS Project)
- Experience creating SOPs and improving processes
- Canva or presentation design experience
- Exposure to Middle East markets
What’s On Offer
- Full-time, long-term remote opportunity
- Direct access to CEO-level decision-making
- Exposure to multiple industries and international markets
- High responsibility and autonomy
- Clear progression pathway towards Chief of Staff–style responsibilities
- Performance-based growth opportunities
Reporting structure
- Reports directly to the CEO
- Works across all business units
- Acts as central coordination point across internal and external stakeholders
If you thrive in fast-paced, high-growth environments and enjoy bringing structure to complexity, please apply via this advert.
Required Skills & Technologies
What you'll need to bring to the table
Pro tip: Don't meet every requirement? Apply anyway — we value potential and a growth mindset over ticking every box.
Applicant Tracking Systems (ATS) Employer Branding Interviewing Onboarding Talent Sourcing
Why You'll Love This Role
The standout reasons to join us
Full-Time | Multi-Business | Remote
About T3AM Global
Who you'll be working for
We build exceptional teams ready for tomorrow’s challenges. Through our expertise in Talent, Technology, and Training, we empower organisations to achieve breakthrough performance. Our approach combines finding outstanding talent, implementing cutting-edge technology, and delivering transformative training. We’re your strategic partner in building high-performing teams that drive sustainable success. We envision a future where innovative teams shape tomorrow’s business landscape. Through collaboration and excellence, we’re making that vision reality.
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What We Offer
Benefits at T3AM Global
Flexible Working
Hybrid and remote options available
Competitive Salary
Transparent bands with regular reviews
Health & Wellness
Medical, dental, vision & mental health
Learning & Development
Annual budget for courses & conferences
Generous Time Off
25+ days holiday plus bank holidays
Inclusive Culture
Collaborative team, diverse & welcoming environment
Application Process
What to expect when you apply
Pro tip: Prepare 2–3 examples of past achievements using the STAR method (Situation, Task, Action, Result) — they'll come in handy at every stage.
Typical process — exact steps may vary by role.
- Submit Your Application
~5 mins Complete our quick application form — upload your CV and a tailored cover letter. We review all applications within 5 working days and every submission gets a response. ```` - Initial Screening Call
30 mins A relaxed 30-minute call with our talent team. We'll walk through your background, discuss why this role excites you and answer any questions you have about the team or company. ```` - Interview with the Hiring Team
1 hour Meet the hiring manager and a future colleague. Expect competency-based questions, real-world scenarios from the role, and time to ask us anything about day-to-day life here. ```` - Offer & Onboarding
2–3 days References, a final conversation on compensation and start date. We aim to give you a decision within 48 hours and our onboarding team gets in touch straight away. ````
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