Gist Limited
VMU Administrator
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At Gist, we're proud to be part of the M&S Group, the logistics engine behind M&S Food.
From our distribution centres to our transport operations and support functions, we connect people, technology and expertise to ensure the right products reach the right stores at the right time.
As we continue to invest in our people, technology and network, there's never been a more exciting time to join Gist and help shape the future of food logistics.
The Opportunity
Our Vehicle Maintenance Unit (VMU) team based in Thornbury, Bristol have an exciting opportunity for a VMU Administrator where you will work closely with the VMU and wider engineering team to ensure fleet systems, records, and on-site compliance is maintained, controlled and documented.
This is a site-based role working within our VMU team and we want a dynamic and passionate individual who can join our team and support with fleet utilisation, cost save initiatives and legal compliance.
What You'll Be Doing
Reporting into the VMU Service Manager you will be responsible for:
- Ensure that systems and databases are maintained and accurately reflect fleet and asset allocation.
- Work in collaboration with the engineering teams to ensure that fleet is available for service and maintenance, in accordance with rules and regulations.
- Analyse data and produce reports relating to fleet utilization, identifying trends, opportunities for improvement and cost save initiatives.
- Multiple system management ensuring alignment of fleet and assets, utilising systems such as CONNECT, Asset Register, Isotrack, Triscan, O’Licence etc.
- Ensure that all sub-contractors are certified and have SLAs agreed prior to utilisation.
- Support the Fleet Engineering Manager with additional ad hoc tasks as required.
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What We're Looking For
To be successful in your application you will have proven administration or compliance experience, ideally within a Logistics and Supply Chain, Fleet, Vehicle Maintenance environment. You will be an excellent communicator and natural problem solver with the ability to build excellent working relationships at all levels. You will be highly organised and detailed focused with strong analytical skills, comfortable building reports and datasets and capable of using Microsoft Office packages such as Excel.
It would be desirable, however not essential if you have proven Fleet Administration or Transport Legal Compliance experience ideally within a fast-paced environment.
Role Details
- Competitive Salary
- Working pattern: Any 5 of 7, working 40 hours per week.
What’s in it for you?
As Well As a Competitive Salary, You'll Benefit From
- 20% M&S discount on most things from furniture, fashion and food
- 25 days’ annual leave plus bank holidays (rising with length of service)
- Discounted rates on healthcare cash plan
- Auto Enrolment Pension or competitive Defined Contribution Pension Scheme and life assurance (up to 4 times salary)
- Amazing perks and discounts via our App to major restaurants and retailers
- Access to a wide range of wellbeing support – including our Employee Assistance Programme
- A first-class welcome with a tailored induction and a wide range of training schemes to help with your learning and development
- Cycle to work scheme
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Why Gist?
When you join Gist, you're joining a business that plays a critical role within the M&S Group.
You'll have the opportunity to influence meaningful change, work alongside experienced leaders and contribute to one of the UK's leading food supply chains.
Our culture is built around our values of being Progressive, Accountable, Collaborative and Ethical, creating an environment where people are trusted, supported and encouraged to grow.
Whether you're leading a site operation, delivering transformation or shaping future strategy, your work will make a real difference.
Our commitment to inclusion
At Gist, we believe our differences make us stronger.
We're committed to building an inclusive workplace where everyone feels valued, respected and able to succeed. We welcome applications from people of all backgrounds, experiences and perspectives.
If you require any reasonable adjustments at any stage of our recruitment process, please let us know. We'll work with you to ensure you have the support you need.
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