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Waste Systems Administrator
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Location: Gaydon, Warwickshire
Hours: Full-time, 40 hours per week
Contract: Permanent
Salary: A GBP 27,000
Hawk 3 Talent Solutions are recruiting for a Waste Systems Administrator to join an established organisation supporting a major waste management contract based in Gaydon.
This is a varied position combining systems administration, waste compliance, reporting, customer and supplier support, financial administration, and continuous improvement. You will act as a central point of contact for waste management systems and provide day-to-day support to operational teams across multiple sites.
This would suit a highly organised administrator with strong Excel and reporting skills. Previous experience within waste management, environmental services, facilities, manufacturing, or a similar operational environment would be particularly advantageous.
The Role
As Waste Systems Administrator, your responsibilities will include:
- Providing day-to-day support for waste management software and online portals, ensuring systems are being used effectively across operational sites
- Acting as a central point of contact for system and portal queries
- Supporting compliance with waste management procedures and Duty of Care requirements
- Scheduling and coordinating internal, supplier, third-party, and external waste audits
- Monitoring audit performance and ensuring documentation remains current and compliant
- Producing monthly KPI, progress, and management reports
- Maintaining accurate information and documentation across waste management systems and SharePoint
- Supporting waste minimisation, recycling, and continuous improvement initiatives
- Producing labels and QR codes to support waste management processes
- Attending monthly waste meetings, taking minutes, and following up actions
- Preparing PowerPoint presentations for monthly client management meetings
- Supporting carbon footprint calculations relating to waste streams
- Assisting with financial budgets, monthly reporting, and transactional administration
- Raising purchase orders and invoices relating to waste transactions
- Producing waste transfer notes and consignment documentation
- Liaising with customers and suppliers and responding to queries
- Supporting new business proposals by obtaining supplier pricing, benchmarking costs, and identifying potential solutions
- Working closely with operational, sustainability, environmental, and sales teams
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About You
We are looking for someone who can demonstrate:
- Previous experience within an administration, systems, compliance, or operational support role
- Strong administration and organisational skills
- Good working knowledge of Microsoft Excel
- Confidence using Word, Outlook, Teams, and PowerPoint
- Experience producing reports, KPIs, and maintaining accurate records
- Strong written and verbal communication skills
- Confidence dealing with customers, suppliers, and internal stakeholders
- Ability to organise your own workload and work to deadlines
- A proactive, positive, and self-motivated approach
- Good attention to detail
- Experience working within a factory, manufacturing, or operational environment would be advantageous
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Desirable Experience
Any of the following would be beneficial, although not essential:
- Previous experience within the waste or recycling industry
- Understanding of waste compliance and Duty of Care
- SAP experience
- ADR basic awareness
- Experience with waste transfer notes or consignment notes
- Experience supporting environmental or sustainability reporting
What's On Offer?
Alongside a Competitive Salary, The Successful Candidate Will Receive:
- 25 days annual leave plus bank holidays
- Company pension scheme
- Life assurance
- Opportunity to purchase up to an additional week's annual leave
- Employee benefits and rewards portal
- Cycle to work scheme following successful probation
- Long-service
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