About The Role:

Working Pattern

• Monday to Friday

Role Overview

We are seeking a diligent and motivated Workplace Coordinator to join our dedicated team on a client contract in Watford, Hertfordshire. This key role supports the Account Manager and Engineering Lead in delivering a professional, customer-focused service. You will work both independently and as part of a collaborative team, contributing to the continuous improvement of our service.

Benefits

• Site based role to support client requirements
• 25 days holiday + bank holidays
• Employee Referral Scheme (if you refer a successful candidate to one of our vacancies)
• Wide range of retail discounts
• Regular social and charity events are held in our offices
• Free fruit in our offices
• Get involved in charity events in the local community

Wellbeing

• Discounted gym membership
• Eye test £25 voucher and up to £100 towards glasses
• Join our Cycle to Work scheme via salary sacrifice
• Access to “CHROMA”, our internal colleague-led diversity and inclusion community – join a committee or take part in our D&I initiatives and events
• Access to internal Mental Health First Aiders

Career development and recognition

• Immediate access to “Opportunity” our internal Learning and Development platform
• Required professional membership fees paid for
• Long service awards

Key Responsibilities:

• Draft and send enquiries to subcontractors, driving strong engagement within the supply chain.
• Assist in the compilation and tracking of quotations alongside the account management team to provide to client.
• Utilise our CAFM system (Concept) on a daily basis to facilitate the progress of tasks.
• Manage, maintain, and update contract folders within the system.
• Provide administrative support in terms of task administration to the Account Director and Account Managers.
• Aid in minimising work in progress by ensuring timely completion of tasks.
• Build strong, collaborative relationships with colleagues, clients, and the supply chain.
• Raise purchase orders as required / Quote process (does not sit with HD).
• Assist with system closures and database management, including downloading data and generating reports (training provided).
• Downloading system data and reporting on (training provided).
• Support the updating and recording of compliance documentation.
• Maintain supplier contacts, escalation procedures, and customer escalations to meet KPI requirements.
• Support client sites by issuing compliance documentation for log book updating.
• Perform any other duties necessary to ensure the seamless provision of services and uphold contract administration.