JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades, or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Workplace Coordinator

Location: SJS, Timber Square

What this job involves:

The Workplace Coordinator will support the onsite Workplace team, providing professional administrative support to ensure the delivery of building operations.

Delivering administrative activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of materials, equipment, and supplies, occupancy services, and helpdesk. Ensuring the smooth running of our service while providing an exceptional end-user experience within a corporate HQ.

What your day-to-day will look like:

• Coordinate day-to-day workplace operations, ensuring services are delivered in line with agreed KPIs and service standards.
• Manage and track workplace work orders, providing reporting insights and supporting operational performance improvements.
• Support the delivery of workplace projects, business initiatives, and change programs, ensuring actions are progressed and outcomes achieved.
• Contribute to sustainability, workplace experience, and continuous improvement initiatives across the site.
• Assist with occupancy planning, space utilization, and workplace data management to support informed decision-making.
• Provide operational support and continuity during periods of leadership absence, helping maintain service excellence across the workplace.
• Oversee supplier performance, build effective vendor relationships, and support contract governance activities.
• Raise purchase orders and support financial processes in line with company policies and governance requirements.
• Manage the end-to-end processing of utilities non-PO invoices, ensuring accuracy, compliance, and timely payment.
• Act as the key liaison between suppliers, Accounts Payable, and internal stakeholders to resolve invoice queries and provide status updates.
• Maintain accurate financial records, reporting trackers, and supplier payment information.
• Support compliance, contractor management, incident reporting, and risk management processes.
• Coordinate workplace events, meetings, and employee engagement activities to enhance the overall workplace experience.
• Build strong relationships with stakeholders and identify opportunities to improve efficiency, service delivery, and employee satisfaction.