Workplace Executive

A little bit about us:

EMG Solicitors is an award-winning Legal 500 law firm with offices across the North but acting nationally, specialising in Court of Protection, Deputyships, Mental Health Law, Family Law and Mediation, Residential Conveyancing, Dispute Resolution, Education Law and Wills, Trusts & Probate services.

Our mission is to provide the legal support our clients require in order to achieve anything from their basic needs to their wildest dreams and everything in between.

What are we looking for?

We are currently looking to recruit a Workplaces Executive.

Where will you be based?

This role can be based from our Durham office, but we would expect you to travel and work from other offices as required.

How many hours will you be working?

This is a full-time role which is 35 hours per week, however at EMG Solicitors we work flexibly, it’s not a 9 to 5 role, but we do expect the work to be done, when you do it can be largely up to yourself, your Team Leader and the requirements of your clients.

A brief overview of the role:

We are looking to recruit a Workplaces Executive who will be responsible for ensuring EMG Solicitors maintains a safe, compliant, and well-managed workplace environment across all sites. This role supports the Workplaces Manager in delivering high-quality health & safety standards, driving proactive risk management, and contributing to excellent workplace operations for colleagues and clients.

What will we expect from you:

Your work will be shaped by the Health & Safety compliance requirements and ongoing Workplaces strategy which is aligned with the overall growth of the firm:

• Identify areas of improvement within the Health & Safety practices of the firm and propose solutions/lead projects with the support of the Workplaces Manager
• Manage existing processes, risk assessments and policies within the H&S and Workplaces sphere
• Strong stakeholder relationships will enable you to deliver projects important to the safety and wellbeing of our colleagues and clients
• You should be passionate about providing
  • Operational Excellence
  • High-quality health & safety service across all sites
  • Exemplary client service
• We take the view we stand and fall as a team - you will need to work both on your own and as part of a team

Getting paid for the work you do:

• Assist the Workplaces Manager in delivering excellent operational standards across all offices
• Help coordinate contractors, including facilities, maintenance, cleaning, security, and specialist suppliers
• Support space planning, office moves, and workplace optimisation projects
• Assist in onboarding new office locations and ensuring safe mobilisation
• Help with the administration of Workplaces processes
• Be involved in the BCorp related activities and Carbon Accounting
• Take ownership of the Workplaces Helpdesk and be the first point of escalation
• Assist with procurement where necessary
• Support the development, implementation, and monitoring of EMG’s Health & Safety Management System
• Carry out regular workplace inspections, audits, and risk assessments across all seven offices
• Maintain and update central H&S documentation, evidence logs, registers, and site-specific records
• Assist with fire safety compliance, including coordinating drills, maintaining equipment schedules, and supporting Fire Wardens
• Overseeing Health & Safety Champions and supporting them in their daily role
• Support DSE assessments, ergonomic checks, and reasonable adjustment processes
• Ensure statutory compliance for all sites (e.g., fire systems, emergency lighting, PAT, legionella controls)
• Monitor accident/incident reporting, investigate where required, and support root-cause actions
• Support with the delivery of internal H&S training (inductions, DSE, fire safety, etc.)
• Promote a positive safety culture that encourages reporting, accountability, and continuous improvement
• Work with internal stakeholders (People & Culture Team, IT, QRC) to embed good workplace practices
• Support the Workplaces Manager with emergency preparedness plans for each site
• Ensure emergency equipment and procedures meet legal and organisational requirements
• Act as a point of contact during incidents, escalations, or operational disruptions
• Maintain accurate H&S records and provide management information to the Workplaces Manager
• Contribute to policy development, audit readiness, and compliance improvement projects
• Identify opportunities to improve processes, increase efficiency, and enhance colleague wellbeing
• Assist with preparation for the BCorp recertification