JLL
Workplace Experience Coordinator
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JLL Workplace Experience Coordinator
Position Summary
The Workplace Experience Coordinator will provide essential facilities support and event setup services at London’s HQ site. This role ensures the building remains safe, well-maintained, and operationally efficient while delivering high-quality event support services for client functions and internal meetings.
Key Responsibilities
General Duties:
- Receive and review the event requests in advance: Gather all event details from the event coordinator, including date, time, attendee numbers (internal/external), event purpose, VIPs, special requirements.
- Assess impact on daily operations: Consider priorities of all business operation.
- Conduct morning and afternoon space review for any changes to set-ups.
- Complete general ad hoc tasks including furniture relocation, stationery delivery, confidential waste removal, contractor assistance, and simple furniture assembly.
- Support any ad hoc furniture repairs.
- Support with inventories of stored furniture and event equipment; report damaged or broken items to the MAC team.
- Keep furniture stores, event storage areas, and Workplace Experience Coordinator's storeroom organised and tidy at all times.
- Perform regular floor inspections to identify maintenance needs or safety hazards, reporting all issues via Corrigo.
- Report building deficiencies, equipment malfunctions, or safety concerns to management.
Safety and Security:
- Follow all health, safety, and sanitation protocols.
- Properly handle, store, and dispose of cleaning chemicals according to safety guidelines.
- Maintain awareness of building security procedures.
- Report suspicious activity or safety violations immediately.
- Ensure exit routes and emergency equipment remain unobstructed.
Customer Service:
- Interact professionally and courteously with tenants, visitors, and colleagues.
- Respond to requests and concerns in a timely, helpful manner.
- Maintain a professional appearance and demeanour at all times.
Event Support Services:
Pre-Event Setup:
- Review event setup requirements with the event coordinator.
- Assess table and chair inventory on event levels; relocate additional furniture from other floors via stairs or goods lift as needed.
- Prepare event spaces and arrange furniture according to specifications.
- Support the set up required technology including AV equipment if provided by JLL.
- Ensure all catering set-up is complete including appropriate tables.
- Review the event set-up with the Event Coordinator to ensure quality control.
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Post-Event Breakdown:
- Clear and reset rooms as required.
- Coordinate additional support staff for large or multiple concurrent events (advance notice required).
Required Qualifications
- Previous experience in facilities support, Workplace Experience Coordinator services, or building maintenance preferred.
- Ability to lift and move furniture and equipment safely.
- Strong organisational skills with attention to detail.
- Excellent communication skills and customer service orientation.
- Ability to work independently and prioritise multiple tasks.
- Flexible approach to working hours to accommodate event schedules.
- Basic understanding of health and safety requirements.
- Strong interpersonal and communication skills with the ability to remain professional, warm, and welcoming when interacting with VIPs, clients, and visitors at all levels.
Physical Requirements
- Ability to walk building premises multiple times daily.
- Capability to lift and move furniture and equipment.
- Ability to climb stairs regularly.
- Manual dexterity for equipment setup and maintenance tasks.
Working Conditions
- Standard business hours with flexibility required for event support.
- Work performed in office building environment, including outdoor rooftop areas.
- May require occasional evening or weekend work for special events.
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
About JLL
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics, and excellence are also fundamental to everything we do and we’re honoured to be recognized with awards for our success by organizations both globally and locally.
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Location
On-site – London, GBR
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
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