Youth Justice Service Support Service Worker

3 Month Contract With A Local Authority

Job Purpose

To provide an effective administrative and support service across all areas of the Youth Justice Service, ensuring accurate, confidential and timely administration, information management and operational support. The postholder will support the effective running of the service through maintaining administrative systems, coordinating meetings and appointments, managing records and data, supporting communication with staff and external agencies, and ensuring compliance with relevant policies, procedures and statutory requirements.

Key Responsibilities

• Maintain personnel, financial, management information and other administrative systems.
• Maintain accurate and up-to-date records, filing systems, inventories and administrative documentation.
• Place authorised orders for goods and equipment and support budget monitoring as required.
• Organise, attend and take accurate minutes of professional meetings.
• Maintain diaries, appointment systems, staff movement records and duty rotas.
• Provide reception and administrative support, including answering telephone enquiries and welcoming visitors.
• Prepare and type correspondence, reports, agendas, minutes, statistics and other documents from written or audio formats.
• Manage incoming and outgoing post and distribute documentation appropriately.
• Use IT and word-processing systems to enter, retrieve, maintain and analyse information.
• Collect, collate and maintain statistical data and produce information as required.
• Ensure the security, confidentiality and appropriate handling of administrative and service-user information.
• Liaise effectively with colleagues, external agencies and other stakeholders in support of the Youth Justice Service.
• Undertake the archiving of Youth Justice Service documentation in preparation for relocation and ongoing records management.
• Attend court as required, including the required attendance once every fortnight.
• Comply with Youth Justice Service and Council policies, procedures, health and safety requirements and statutory obligations.
• Promote equality of opportunity and demonstrate a commitment to the Council’s equal opportunities policies and staff values.
• Undertake other duties appropriate to the level and nature of the post, as directed by the Service Lead or Strategic Leader of Youth Justice Service.