Content Related to Microsoft Teams, SharePoint, and Websites

• Manage operational structure internally for Youth Services related to Microsoft Teams and SharePoint Sites.
• Manage and monitor content externally for Youth Services related to Microsoft Teams, SharePoint Sites, and Websites.
• Maintain and monitor access for relevant persons to EA hosted Teams and SharePoint Sites.
• Provide assurances that all content is in line with EA Data Protection and Information Governance Policies.

Systems and Training

• Support the identification of new developments in information technology promoting continuous improvement of EA youth service systems; provide reports, advice, and guidance on such technology developments to senior management.
• Establish and lead cross-functional teams, as required, to manage the development and implementation of new reporting and funding application system processes. Work with the Youth Service Senior Leadership Team, internal, and external stakeholders to align technical requirements with the EA’s Youth Service delivery needs.
• Identify and deliver improvements to all of the systems utilised by Youth Services.
• Deliver effective expert first-line technical assistance and specialist system support and training for internal users for all Youth Services IT systems; prepare and maintain user guidance documentation on all Youth Services’ systems.

Other Responsibilities

• Provide training and guidance to colleagues and assist in covering key aspects of work during periods of absence.
• Contribute to Regional Youth Development Plan and associated plans and to the review, revision, and development of existing and new systems related to all aspects of youth work delivery.
• Comply with the Authority’s policy on Data Protection (in particular processing sensitive personal information) is properly complied with.
• Organise, attend, and participate in any relevant internal or external meetings associated with the associated systems or function areas and attend Leadership Team meetings to provide updates on areas of responsibilities and work.
• Comply with the Authority’s Equal Opportunities Policy, relevant Codes of Employment and Practice, and other relevant legislation. In accordance with relevant equality legislation and EA policies on diversity in the workplace, the post-holder is expected to promote good relations and pay due regard to equality of opportunity in carrying out their duties.
• To deputise and undertake additional duties for the Assistant Principal Officer (Planning & Report).
• Undertake other related duties within the grade and competence of the post-holder as required.
• The post-holder may also be required to work outside normal office hours on occasions.

This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.

In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity, and pay due regard for equality legislation at all times.

To view the summary of terms and conditions for this post, click here.

PERSON SPECIFICATION

NOTES TO JOB APPLICANTS

1. You must clearly demonstrate on your application form under each question, how, and to what extent you meet the required criteria as failure to do so may result in you not being shortlisted. You should clearly demonstrate this for both the essential and desirable criteria, where relevant.
2. You must demonstrate how you meet the criteria by the closing date for applications, unless the criteria state otherwise.
3. The stage in the process when the criteria will be measured is outlined in the table below.
4. Shortlisting will be carried out on the basis of the essential criteria set out in Section 1 below, using the information provided by you on your application form.
5. Please note that the Selection Panel reserves the right to shortlist only those applicants that it believes most strongly meet the criteria for the role.
6. In the event of an excessive number of applications, the Selection Panel also reserves the right to apply any desirable criteria as outlined in Section 3 at shortlisting, in which case these will be applied in the order listed. It is important therefore that you also clearly demonstrate on your application form on how you meet any desirable criteria.

Section 1 - Essential Criteria

The following are essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage. You should therefore make it clear on your application form how, and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted.