NHS DUMFRIES & GALLOWAY
251507 Secretary
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An exciting opportunity has arisen to join the Specialist Forensic Service and the Intellectual Disability Team within NHS Dumfries and Galloway! We’re seeking an organised and motivated Team Secretary to support our NHS Specialist Forensic Team and Learning Disability Service.
In this key role, you’ll provide efficient administrative and secretarial support to our multidisciplinary team.
The NHS Specialist Forensic Service and Intellectual Disability Team are specialist multidisciplinary services supporting adults to live healthier, safer and more independent lives. They work with individuals, families, carers and partner agencies to deliver person-centred care tailored to individual needs. The Specialist Forensic Team also works closely with Criminal Justice Partnership colleagues, the Scottish Prison Service and secure hospital services.
Who’s in the team?
- Nurses (Community Learning Disability Nurses, Specialist Forensic Nurse)
- Administrators
- Psychologists
- Psychiatrists
- Speech and Language Therapists
- Occupational Therapists
- Physiotherapists
- Advanced Nurse Practitioners
- Consultant Psychiatrists
The Team Secretary will provide vital administrative support to ensure the smooth running of the services. The post will work alongside other team secretaries to manage diaries and appointments, handle calls and emails, prepare letters and reports, take meeting minutes, and maintain accurate electronic records. The role involves coordinating communication between clinicians, services and service users, ensuring information is handled professionally, confidentially and efficiently. The preferred candidate will have experience of working in administration and will require strong organisational skills, good IT competence, excellent communication, and the ability to prioritise in a busy team environment.
Working Hours
The successful candidate will be required to work 9am to 5pm Monday to Friday with an opportunity for hybrid working.
Interview Process
Please note that interviews will only be held in person (not via MS Teams).
Contact Information
For an informal discussion about this post, please contact:
- Jenn Taylor, Service Manager, jenn.taylor@nhs.scot
- Jena Davies, Deputy General Manager, jena.davies@nhs.scot
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Work Visa Information
If you require a Work Visa, please check to see if you and the vacancy you are applying for are eligible by visiting the Home Office website: https://www.gov.uk/check-uk-visa
Additional Information
- To find out more about working with NHS Dumfries and Galloway and for an insight into our friendly, beautiful corner of Scotland please visit our Work With Us web pages.
- Application Process: Please note that our correspondence method is by e-mail, therefore please ensure you enter your email address accurately. Please check your e-mail regularly (including junk folders) and also your Jobtrain account for updates.
- Jobtrain Support: Please contact Jobtrain Candidate Support Hub for advice and support with any system issues. Users may experience issues if accessing Jobtrain via mobile phone, we recommend using a computer, laptop or tablet.
- Application Form: Within the application you are required to answer three questions giving you the opportunity to fully evidence why you are the ideal person for the job. Please ensure these statements are written by yourself and are unique to you. This section times out after 30 minutes. A tip is to build your reply on a Word document and copy and paste into Jobtrain. If you exceed the maximum amount of characters it will cut your text at this point, please check your information once copied and pasted.
- Once you have submitted your application form you will be unable to make any amendments.
- Posts close at midnight on the indicated date however please be aware that a vacancy may close early due to volume of applications, therefore you should not delay in submitting your application.
- If you are a member of staff please ensure you update your Jobtrain profile to reflect that you are employed by NHS Dumfries and Galloway.
- Staff and patients across Dumfries and Galloway enjoy free, unlimited parking at all our hospital sites.
Required
DISCLOSURE SCOTLAND Some of our posts may require you to undergo a criminal records check. Changes as of the 1 April 2025 to the Protection of Vulnerable Groups (PVG) scheme membership now sees more roles requiring PVG that may not have needed this check in the past. If you are successful in this role you will be notified which level of check is required by the recruitment team. If you would like to read more information please visit:
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EQUALITY AND DIVERSITY NHS Dumfries and Galloway is committed to encouraging equality and diversity among our workforce, and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Dumfries and Galloway welcomes applicants from all sections of the community.
PUBLIC PROTECTION Public protection practice encompasses the recognition and management of risk in order to prevent or reduce harm to children, (including unborn babies), young people and adults. All public protection legislation, and NHS Dumfries and Galloway (NHSDG) policies and guidance are founded on the United Nations Convention on the Rights of the Child and the European Convention on Human Rights, and the principles of these Conventions underpin all NHSDG core business.
Additional Information For International Candidates
RIGHT TO WORK IN THE UNITED KINGDOM NHS Dumfries and Galloway has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. This permission is without exception granted by the UK Border Agency. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category.
WORK VISA If You Require a Work Visa, Please Check To See If You And The Vacancy You Are Applying For Are Eligible By Visiting The Home Office Website
It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or if you require a work visa that the post would be eligible to be sponsored BEFORE submitting your application form. We are unable to provide sponsorship for bank contracts.
UNITED KINGDOM REGISTRATION NHS Dumfries & Galloway are unable to support OSCE Training for international nurses for vacancies.
Vacancies requiring professional registration require full United Kingdom registration with the appropriate council (eg NMC, HCPC, GMC, GDC etc).
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