NHS Lothian
251867 R1 (LF) - Medical Secretary
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Medical Secretary
Role Description
Part-Time Position – Pro-Rata Salary This is a part-time role. The salary will be pro-rated accordingly.
Role Purpose To provide medical secretarial and administrative support to:
- Clinicians
- Members of the multi-disciplinary teams (MDT)
Any application submitted using AI-generated content may be withdrawn. Applicants’ responses must be original and reflect their skills, experience, and motivations authentically.
Core Responsibilities
- Deliver accurate and timely medical secretarial support to enhance clinical and administrative workflows.
- Prepare, edit, and file medical correspondence (letters, reports, emails).
- Coordinate appointments, schedule meetings, and manage clinic diaries.
- Handle sensitive documentation, ensuring confidentiality and compliance with NHS Scotland policies.
- Provide administrative back-up during busy clinical periods.
- Assist with data entry, maintaining up-to-date records in electronic patient systems.
- Liaise between clinicians, team members, and external stakeholders.
- Carry out general office duties, including post, telephone inquiries, and filing systems.
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Job Requirements
Qualifications & Skills
- Proven healthcare or medical secretarial experience (advantageous but not compulsory).
- Excellent proficiency in typing, communication, and Organisational Skills.
- Familiarity with medical terminology and NHS systems an asset.
- Excellent confidentiality and discretion in handling sensitive information.
- Proficient in Microsoft Office (Word, Excel) and relevant ehealth platforms.
Essential Personal Attributes
- Strong attention to detailensures accuracy in medical records.
- Excellent communication skills, both written and verbal.
- Self-motivated with the ability to prioritise and manage multiple tasks.
- Quick learner, open to training and new challenges.
- Ability to work collaboratively within a multi-disciplinary team.
- Comfortable navigating NHS Scotland policies and procedures.
Legislative & Practical Requirements
Work Authorisation
-Applicants must have the legal right to work in the UK, verified through the UK Visa & Immigration Service(UKVI). NHS Scotland Boards will follow due diligence procedures; further guidance is available in the applicant FAQ or job site details.
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Criminal Records Check
From 1 April 2025, this role may be subject to stricter criminal record regulations.
- If assessed as a "regulated role", joining the Protecting Vulnerable Groups (PVG) Scheme may be required.
- Should the requirements change, the Hiring Manager/Recruitment Team will communicate this promptly.
For details, visit: Protecting Vulnerable Groups Scheme.
Commitment to Diversity
NHS Scotland responds to the public’s need for a representative, inclusive workforce. We actively support:
- Disabled candidates
- Those with long-term conditions
- Neurodivergent individuals
Sufficient reasonable adjustments will be made, whether in recruitment processes, provisions during the job, or progression under equal opportunity policies.
Vacancy Notes
- High application volume expected – Applications may close early if full distribution of positions is reached.
- Encouragement: Applicants are advised to apply ASAP.
Queries should be directed to: Angela Stevens ☎ 0131 537 8905 ✉ angela.stevens@nhs.scot
See [job description & person specification] for detailed criteria and role description.
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