NHS Lothian
252020 (MG) Administrative Assistant
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NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. We aim for our teams to be representative, inclusive, and supportive of all employees.
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B2 Relief Admin Assistant (7.5 hrs) West Lothian – NHS Community Administration Team
About the Role
Are you organised, detail-focused, and passionate about administrative support in healthcare? We are seeking a Relief Administrative Assistant to lend a helping hand to our West Lothian teams.
This varied role involves:
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· Providing high-quality administrative assistance to multiple community teams. · Greeting patients in person while maintaining a professional demeanour. · Managing telephone enquiries—ensuring clarity and compassion. · Completing general tasks including filing, data entry, and organisational procedures.
Successful candidates will bring: ✔ Outgoing communication and interpersonal skills to connect with teams and patients. ✔ Strong time-management to remain organised under dynamic workloads. ✔ A conscientious and adaptable approach to handle evolving duties. ✔ Ability to work independently and collaboratively across a multi-agency setting.
As you grow in this role, you’ll have opportunities for increased responsibility, mentorship, and further skill development.
Key Details:
📅 Working Hours: · Commences at 8:30 AM and finishes at 4:30 PM (Wednesday only).
📄 Where to Direct Questions: Inquiry contact info redacted intentionally.
📝 Employer Note On Pay/current Updates: From 1 April 2026, NHS Scotland shifts toward 36-hour weeks. This part-time role will convert proportionally, with a corresponding hourly rate increase to maintain consistent pay.
Application Reminders
🔹 Vacancies may close early if highly competitive—apply soon! 🔹 Late submissions cannot be accepted. 🔹 We’ll dispatch automatic notifications via email. Check junk and spam.
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Recruitment Support For any accessibility or adjustment requests, NHS Scotland will fully support candidates with disabilities or neurodivergent backgrounds by providing reasonable adjustments throughout our process.
Legal Requirement Individuals must provide proof of permission to work within the UK. Please review further guidance linked below: [Further Information Link Inserted Placeholder]
Prioritising Safeguarding A workplace in healthcare demands diligent standards for protecting vulnerable individuals. As this role interacts with patients, it may require:
🔹 Updated criminal disclosure check under UK wasting regulations.
Important Updates: Post 1 April 2025, the role may need to join the Protecting Vulnerable Groups (PVG) Scheme. A change notification will follow through your recruitment team or hiring manager.
For further updates, visit here: [PVG Scheme Link Placeholder]
(Self-Identified Note: Salary discussion—full-time workweek reduction impacts part-time; hourly rate adjustment ensures same pay.)
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