NHS Lothian
252031 (AJM) Medical Secretary
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252031 (AJM) Medical Secretary
Medical Secretary – Transplant Unit
Permanent, Part-Time Post • Royal Infirmary of Edinburgh
The Royal Infirmary of Edinburgh invites applications for a permanent, part-time Medical Secretary role within its Transplant Unit.
About NHS Scotland & Equality Commitment
NHS Scotland is dedicated to fostering a diverse, inclusive workforce where every employee feels valued and can thrive. We actively welcome applications from all backgrounds and encourage you to apply authentically—your responses should reflect your own skills, experiences, and motivations.
The Role
A permanent, part-time vacancy exists for a Medical Secretary to support the Transplant Unit at the Royal Infirmary of Edinburgh. While prior medical experience is not mandatory, strong audio-typing proficiency is essential, along with advanced Microsoft Word and Outlook skills and prior Trak system experience.
Key Responsibilities
- Provide highly accurate administrative support to Transplant Unit staff
- Manage time-sensitive documentation with rigorous attention to detail
- Utilise clinical dictionaries and software tools (e.g., Trak) for transcription
- Organise and prioritise conflicting demands while maintaining effective communication with stakeholders
- Adopt a polite, courteous, and professional demeanour when interacting with patients, clinicians, and teams
- Display strong organisational skills and the ability to work under pressure
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Note: Further details on duties and criteria are available via the job description and person specification links (referenced below).
Essential Criteria
✅ Proven audio-typing abilities (accuracy and speed tested during application) ✅ Strong competence in Microsoft Word and Outlook ✅ Familiarity with Trak (preferred but not essential) ✅ Exceptional attention to detail ✅ Demonstrated professionalism, organisation, and adaptability ✅ Ability to multi-task without losing precision
Information & Process Considerations
📌 Important Notes
- Apply promptly: A high volume of applications is expected, and this vacancy may close early.
- Salary: Fully pro-rated for part-time hours.
- Induction & Support: Full support will be provided for disabled candidates, those with long-term conditions, or neurodivergent applicants—reasonable adjustments will be made during recruitment.
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🔵 Security Check
- PVG Scheme membership (required for this post). If not already enrolled:
- Disclosure Scotland application requested before appointment.
- Note: New PVG Scheme rules apply from 1 April 2025, and the regulatory status of this role may require higher clearance. Details to be confirmed by the Hiring Manager or Recruitment Team.
⚖ Working Rights
NHS Scotland complies with UK immigration laws. All applicants must demonstrate legal right to work—confirmation GHAs from UK Visas and Immigration may be required.
Next Steps
- Send informal enquiries to: Jack Carlin, 07976 582028
- Must meet essential criteria to apply.
- Complete the application at the earliest opportunity to secure your submission.
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