NHS Lothian
252104 (LC) Administrator
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252104 (LC) Administrator
Nurse Administrator/Coordinator (Waiting List Management) – NHS Scotland
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
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About the Role
Hours: Mon–Fri, 09:00–15:30 (Part-time post)
Key Responsibilities---
In collaboration with the Senior Charge Nurse, you will play a critical role in the management of the Day Hospital waiting list, ensuring adherence to national and local targets set by the Scottish Government. Core duties include:
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- Ensuring the safe, timely, and efficient booking of patients for the specialty;
- Managing referrals to clinics to create additional capacity in line with *agreed protocols;
- Performing prompt and accurate data entry of patient details onto the *Trak waiting list system;
- Scheduling patient appointments to *maximise clinic utilisation;
- Confirming appointment bookings to *reduce DNA (dno-show) rates.
Requirements
Essential Skills & Experience
- Strong organisational and administrative skills with the ability to manage multiple priorities in a dynamic healthcare setting.
- Experience working within NHSScotland waiting list systems (e.g., Trak).
- Ability to operate within authorised protocols and maintain strict confidentiality standards.
- Effective communication skills to liaise with clinical teams, patients, and external healthcare providers.
Compliance & Obligations
- Must have or be eligible to obtain a valid PVG Scheme membership/record (e.g., Adult or Child regulatory group, depending on post).
- Work right confirmation in line with UK Visa and Immigration Service (UKVI) requirements—for full details, see [NHS Scotland’s NHS Scotland Vault](INSERT ADMIN LINK).
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Future Considerations
Due to ongoing legislative changes (effective 1 April 2025), this role may require participation in Enhanced Disclosure (PVG) checks under an expanded scope if designated as a “regulated role”. masked the Recruitment Team or Hiring Manager).
Particular Notes for Applicants
⚡ Vacancy Status: This post is part-time, so the salary will be pro-rata. Applications will be reviewed in strict time order and this vacancy may close early if a sufficient number of applications are received—submit your application promptly to avoid disappointment.
🌈 Inclusivity Commitment: We are committed to supporting disabled candidates and those with long-term conditions or neurodivergent profiles (where reasonable adjustments can be implemented during recruitment).
📌 Additional Resources: For full clarity on responsibilities and skills requirements, consult the:
- [Job Description](INSERT LINK)
- [Person Specification](INSERT LINK)
📧 If questions arise after reviewing the documentation, email mark.todd@nhs.scot.
Next Steps
Begin your application at [NHSScotland Jobs Portal]. Ensure submissions are completed in full before the vacancy closes.
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