NHS DUMFRIES & GALLOWAY
252584 Personal Assistant to Director of Pharmacy
Dumfries
Posted 1 day ago
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Personal Assistant to the Director of Pharmacy
We are looking for our new Personal Assistant to our Director of Pharmacy — could it be you? This post provides vital support for our Director of Pharmacy and the wider corporate pharmacy team at NHS Dumfries and Galloway.
Key Requirements
- Proven and comprehensive secretarial and administrative abilities
- Excellent communication and interpersonal skills
- Good work ethos, organized, and proficient in problem-solving
- Ability to work on your own initiative and handle confidential material sensitively
- Experience working with competing priorities and a variety of stakeholders
- Knowledge of NHS policies, procedures, and structures and experience in relevant electronic systems is an advantage but not essential
Key Responsibilities
- Efficient diary management
- Liaising with colleagues from within and external to the organisation
- Organising meetings and generating and distributing associated paperwork
- Ensuring deadlines are met
- Dealing with Freedom of Information requests
- Overseeing document databases and facilitating timely reviews and updates
- Proficient in the use of all Microsoft packages
- Flexible, reliable, trustworthy, and enthusiastic
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Job Details
- Full-time at 36 hours per week, working Monday to Friday
- Based in Dumfries at Mountainhall Treatment Centre, however flexible working is possible
- Part-time and job share working would be considered
Application Process
- Contact Nikki Holmes, Director of Pharmacy - nikki.holmes@nhs.scot for further information
- Correspondence method is by e-mail, ensure your email address is accurate
- Check your email regularly and your Jobtrain account for updates
- Contact Jobtrain Candidate Support Hub for advice and support with any system issues
- Accessing Jobtrain via mobile phone may cause issues, recommend using a computer, laptop, or tablet
- DO NOT upload a CV as it will not be used for shortlisting purposes
- Answer three questions within the application to evidence why you are the ideal person for the job
Important Information
- Posts close at midnight on the indicated date; however, a vacancy may close early due to volume of applications
- If you are a member of staff, ensure your Jobtrain profile reflects that you are employed by NHS Dumfries and Galloway
- Staff and patients across Dumfries and Galloway enjoy free, unlimited parking at all our hospital sites
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Required
- DISCLOSURE SCOTLAND: Some posts may require a criminal records check
- EQUALITY AND DIVERSITY: NHS Dumfries and Galloway is committed to encouraging equality and diversity among our workforce
- PUBLIC PROTECTION: All public protection legislation, policies, and guidance are founded on the United Nations Convention on the Rights of the Child and the European Convention on Human Rights
Additional Information For International Candidates
- RIGHT TO WORK IN THE UNITED KINGDOM: Ensure you have the relevant permission to work in the UK before submitting your application
- WORK VISA: Check eligibility by visiting the Home Office website
- UNITED KINGDOM REGISTRATION: Vacancies requiring professional registration require full United Kingdom registration with the appropriate council (e.g., NMC, HCPC, GMC, GDC, etc.)
- OSCE Training for international nurses for vacancies is not supported by NHS Dumfries & Galloway
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Skills
Secretarial Skills
Administrative Abilities
Communication Skills
Interpersonal Skills
Organizational Skills
Problem Solving
Diary Management
Meeting Organization
Document Management
Microsoft Office Proficiency
Confidentiality Handling
Stakeholder Liaison
Deadline Management
Freedom of Information Requests
Database Oversight
Flexibility